Fleet HOD (Head of Fleet) - Abuja

Fleet Operations Management:

• Manage the day-to-day operations of the company's fleet and ensure vehicles are available, safe, and fit for purpose.
• Plan vehicle allocation, dispatch, routing, and delivery schedules.
• Coordinate the timely movement of raw materials, finished products, equipment, and other goods.
• Monitor fleet utilisation and implement measures to improve efficiency and reduce downtime.
• Collaborate with logistics, warehouse, production, sales, and operations teams to meet transportation requirements.

Driver Management:

• Supervise and coordinate all fleet drivers and transport personnel.
• Prepare driver schedules, routes, and operating procedures.
• Monitor attendance, performance, conduct, and compliance with company policies.
• Ensure all drivers hold valid licences and required documentation.
• Organise regular training on defensive driving, road safety, vehicle handling, and company procedures.

Vehicle Maintenance & Repairs:

• Develop and enforce preventive maintenance schedules for all fleet vehicles.
• Ensure vehicles are serviced and maintained in line with manufacturer recommendations and company standards.
• Monitor repairs, inspections, breakdowns, and roadworthiness of vehicles.
• Manage relationships with approved workshops, mechanics, and service providers.
• Maintain accurate records of servicing, repairs, parts replacement, and maintenance expenditure.

Fuel & Cost Control:

• Monitor fuel consumption and investigate abnormal or excessive usage.
• Implement effective controls for fuel issuance, tracking, and accountability.
• Monitor expenditure on fuel, maintenance, tyres, repairs, insurance, licensing, and other fleet-related costs.
• Identify opportunities to reduce operating costs without compromising safety or service delivery.
• Prepare regular fleet cost and performance reports for management.

Safety & Regulatory Compliance:

• Ensure compliance with applicable road transport, vehicle safety, and regulatory requirements.
• Maintain valid vehicle registration, insurance, roadworthiness certificates, and other required documentation.
• Implement and enforce fleet safety policies and procedures.
• Investigate accidents, incidents, vehicle damage, and other fleet-related occurrences.
• Introduce measures to minimise accidents, misuse, breakdowns, and operational risks.

Fleet Tracking & Performance Monitoring:

• Monitor vehicle movements using GPS and fleet management systems where available.
• Track mileage, routes, delivery times, fuel usage, idle time, and vehicle utilisation.
• Review fleet performance data and recommend corrective actions where necessary.
• Maintain accurate records of trips, vehicle movements, mileage, fuel consumption, maintenance, and incidents.

Logistics & Delivery Coordination:

• Work closely with logistics and operations teams to support efficient product distribution.
• Coordinate vehicle availability for customer deliveries and transfers between locations.
• Optimise routes to reduce turnaround time, fuel consumption, and transportation costs.
• Monitor delivery performance and promptly resolve transportation-related challenges.

Fleet Administration & Reporting:

• Maintain an accurate and up-to-date fleet register covering vehicle details, documentation, maintenance history, and operational status.
• Prepare weekly and monthly fleet performance reports for management.
• Track key fleet KPIs and provide practical recommendations for improvement.
• Manage relationships with vehicle suppliers, workshops, insurers, tracking companies, and other fleet service providers.
• Support fleet budgeting, vehicle acquisition, disposal, replacement, and capacity planning.

Key Performance Indicators (KPIs)

• Fleet availability and utilisation rate
• Vehicle downtime and breakdown frequency
• Fuel consumption and cost efficiency
• On-time delivery and turnaround time
• Driver safety and compliance performance
• Preventive maintenance compliance
• Reduction in fleet operating costs
• Accident and incident frequency
• Accuracy and completeness of fleet records
• Compliance with vehicle documentation and regulatory requirements

Required Qualifications & Experience

• Bachelor's Degree or HND in Transport Management, Logistics, Supply Chain Management, Business Administration, Engineering, or a related discipline.
• 5–8+ years of relevant experience in fleet management, logistics, transportation, or operations, preferably within manufacturing, building materials, ceramics, construction products, or FMCG.
• Proven experience managing a sizeable fleet of trucks, commercial vehicles, or heavy-duty vehicles.
• Strong knowledge of fleet operations, vehicle maintenance, fuel control, and transportation logistics.
• Demonstrated experience managing drivers and transport personnel.
• Good understanding of Nigerian road transport regulations and vehicle documentation requirements.
• Experience with GPS tracking or fleet management systems is an advantage.
• Strong analytical, reporting, organisational, coordination, and problem-solving skills.

Key Competencies:

• Fleet & Transport Management
• Driver Supervision
• Vehicle Maintenance
• Fuel Management & Cost Control
• Logistics & Route Planning
• Fleet Tracking
• Safety & Regulatory Compliance
• Vendor Management
• Data Analysis & Reporting
• Problem Solving
• Operational Planning
• Team Leadership.