Personal Assistant - CIO's Office

Requirements

• First degree in any related discipline
  

• Fluent in English
  

Experience:

• 1 – 3 years’ experience in an area of specialization; with experience working with others
  

• Experience working in a medium organization
  

• Act as the point of contact to the Executive, handling and distributing confidential mails, telephone calls, faxes, etc.
  
• Develop and maintain an efficient documentation and filing (electronic and hard) process.
  
• Manage sensitive matters and information regarding peculiar issues within the department.
  
• Co-ordinate and manage Executive calendars, travel arrangements and schedules, negotiating potential conflicts and determining feasible alternatives.
  
• Perform a diversity of secretarial and administrative support activities including composing memos and correspondences, compiling reports, creation of spreadsheets and manipulation of spreadsheet data.
  
• Cross-examine documents for Exec’s review to ensure quality control and compliance to MTNN policies.
  
• Collate monthly activity reports from the different units within the assigned department for the Exec’s review.
  
• Perform quality control checks on assigned Exec’s presentations, to ensure proper formatting and elimination of errors.
  
• Respond to customer (Internal/external) queries and requests on non-technical issues and escalate to the assigned manager / exec when necessary.
  
• Prepare meeting/conference logistics and host visitors on behalf of the Executive.