Manufacturing

Procurement Admin Officer

Location

Contract Type

Requirements

Education: B.Sc/HND in Business Administration, Accounting, Supply Chain Management, or a related social science field.
Experience: 3–5 years of administrative experience, specifically within a Procurement or Supply Chain department of a structured organization.
Technical Skills: Advanced proficiency in Microsoft Office (Excel is a must) and experience using ERP software (SAP, Oracle, or Microsoft Dynamics).
Attention to Detail: An "audit-first" mindset with the ability to spot missing documentation or discrepancies in high-volume paperwork.
Communication: Strong interpersonal skills to manage relationships between vendors, procurement managers, and the finance team.

Vendor Lifecycle Management: Manage the end-to-end vendor registration process, including document verification (KYC), reference checks, and portal updates.
Document Control: Maintain an impeccable filing system (both physical and digital) for all Purchase Orders, Invoices, Contracts, and Quotations.
Audit Readiness: Act as the primary point of contact for internal and external audits, ensuring all procurement files are complete and meet regulatory and ISO standards.
Tender Support: Coordinate the administrative side of the bidding process—compiling RFQ (Request for Quote) documents, tracking submissions, and preparing bid comparison sheets.
Payment Tracking: Liaise with the Finance department to track payment statuses and ensure vendors are paid according to agreed credit terms.
Compliance Monitoring: Ensure all procurement activities adhere to company policies and NAFDAC/SON regulatory requirements.

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