Procurement Officer

Job Requirements:

• Minimum of 3 years working experience
  
• Diploma or Degree in a relevant field .
  
• Must possess at least three (3) years’ experience in Supply Chain management
  
• Competency in Microsoft suites ( Ms word, excel, PPT,outlook)
  
• Must have cognate skills in computer appreciation.
  
• Must have experience working with ERP.
  
• MUST possess a high level of integrity and with good interpersonal skills
  
• Ready to work in difficult environmental conditions
  

Procurement:

• Responsible for implementing procurement plans & strategies and ensuring all program procurement needs are met on time in accordance with GSC and donors’ standards
  
• Support in the development of procurement specifications
  
• Processing approved Purchase requests through the procurement software (Integra) and ensuring data accuracy.
  
• Participate in tender meetings & evaluations.
  
• Prepare bids analysis and other bidding documents for approval.
  
• Conduct negotiations with suppliers that are transparent and documented.
  

Contract Management:

• Responsible for managing contracts and supplier performance to ensure that terms & conditions, and standard operating procedures are adhered to as provided by GSC.
  
• Preparing and executing contracts for recommended bidders
  
• Timely renewal of running contracts.
  
• Execute contracts against set performance indicators.
  

Supplier Management:

• Responsible for managing supplier relationships and performance to ensure that there is precise record keeping as provided by GSC. This includes:
  
• Maintain suppliers’ files and documentation
  
• Documents supplier performance
  
• Maintain supplier performance scorecards.
  

Compliance and Ethics:

• Assist in implementing donor rules & regulations for all procurements (including any specific departmental procurement task assigned).
  

• Identifying and analyzing compliance risk in procurement processes.
  

  Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc.
  

• Identifying and reporting procurement red flags,
  
• Implementing internal and external audit corrective action plans (CAPs)