Senior Projects Coordinator

Job Requirements:

• Bachelor’s degree in business administration or development studies or political sciences
  

Language Skills: Excellent oral and written English

Work Experience:

• 5+ years of experience in Projects management and coordination or grants management.
  

Leadership and Performance Oversight

• Lead the Project Management Unit (PMU) under the supervision of the Deputy Director for Operations, including direct supervision of PMU staff and provision of project management advisory support and capacity building to Field Implementation leadership and their teams.
  
• Serve as the country program’s primary resource on project management systems, implementation monitoring and portfolio performance, driving consistent and high-quality PMU service delivery across all program locations.
  
• Maintain oversight of project implementation performance across the portfolio - monitoring progress against workplans, spending plans, and grant timelines, and identifying risks, delays, and financial under- or over-spending trends.
  

Budget vs Actuals (BvA) Coordination

• Lead the country program's BvA review and analysis process, providing structured oversight of project spending performance and implementation progress across the portfolio.
  
• Analyze spending trends, identify financial risks, and drive corrective action planning with field leadership.
  
• Coordinate regular BvA review meetings, ensuring active participation from all relevant budget holders, operational leads, technical leads, and finance focal points to strengthen financial oversight and accountability.
  

Project Cycle Management

• Coordinate and schedule post-award project cycle meetings - primarily Project Implementation Meetings and Project Closing Meetings - in line with IRC's PCM guidelines and donor requirements.
  
• Drive timely completion of project cycle milestones, supporting teams in capturing lessons learned and translating them into actionable improvements.
  
• Maintain close coordination with the Grants Unit to ensure alignment between project implementation timelines and contractual obligations.
  

Project Management Systems and Tools

• Lead the development, improvement, and monitoring of project management tools including workplans, procurement plans, spending plans, and activity trackers to strengthen implementation oversight.
  
• Support field teams in monitoring project implementation against approved plans and ensure early identification of implementation bottlenecks.
  
• Strengthen coordination between program, operations, and finance teams to ensure alignment between project implementation, procurement timelines, and grant requirements.
  

Project Performance and Health Monitoring

• Develop and maintain country program project health monitoring tools using available data platforms, ensuring decision-makers have timely access to accurate portfolio data.
  
• Deliver regular analysis of project performance indicators, implementation progress, and financial delivery to inform management decisions at field and country level.
  
• Identify implementation risks proactively and provide concrete recommendations to address delays, operational bottlenecks, or compliance exposure.
  

Internal Coordination

• Lead internal coordination mechanisms that strengthen inter-sectoral collaboration, resolve project bottlenecks, and improve implementation planning across the country program.
  
• Lead the planning and facilitation of internal coordination meetings to track progress, address challenges, and promote learning across projects.
  
• Support periodic reviews of coordination mechanisms and roles across program and operational teams to identify bottlenecks, overlaps, or gaps affecting project implementation, and facilitate discussions to strengthen clarity of responsibilities and collaboration.