Accountant – Distribution Entity

Qualifications and Skills

• CPA (Certified Public Accountant) certification is required.
  
• Bachelor’s degree in Accounting, Finance, or a related field.
  
• Minimum of 4 years’ experience in accounting or finance, preferably in distribution or FMCG operations.
  
• Proficiency in accounting software (Mermidon preferred) and EFRIS reporting.
  
• Knowledge of SAP, QuickBooks, and Navision is an added advantage.
  
• Strong analytical, numerical, and problem-solving skills.
  
• Exceptional attention to detail, accuracy, and organizational skills.
  
• Ability to handle multiple tasks under tight deadlines.
  
• High level of integrity, confidentiality, and professionalism.
  
• Strong written and verbal communication skills.
  

1. Daily Physical Counting of Truck Returns

• Conduct thorough daily physical counts of returned items from salesmen trucks prior to loading new stock.
  
• Reconcile returned items against delivery notes, invoices, and system records to ensure accurate stock reporting.
  
• Investigate and report any discrepancies, damages, or shortages to management immediately.
  
• Maintain detailed logs to support stock control, financial reporting, and audit requirements.
  

2. Invoice Posting – Ntake Edible Oil Refinery

• Post invoices using Mermidon software on a daily basis, ensuring accurate documentation of all items loaded.
  
• Cross-check invoices with delivery notes and stock records to prevent errors or omissions.
  
• Ensure invoices reflect correct quantities, pricing, and customer details.
  
• Maintain organized digital and physical records for audit and internal reporting purposes.
  

3. Daily Store Stock Counting

• Conduct early morning physical counts of all items in the warehouse or store before dispatch operations.
  
• Compare physical stock with system records and investigate any discrepancies, such as missing or excess stock.
  
• Prepare daily stock reports highlighting shortages, damages, or overages for management review.
  
• Support inventory management by providing accurate stock data for replenishment and planning.
  

4. Filing and Summarizing Delivery Notes

• Collect, organize, and file all customer delivery notes and dispatch documentation daily.
  
• Prepare daily, weekly, and monthly summaries of deliveries to track stock movement and support reporting.
  
• Ensure all documents are accurately recorded and easily retrievable for internal reviews and audits.
  
• Highlight inconsistencies or missing documents for follow-up.
  

5. Posting Returns and Credit Notes

• Accurately post returned goods and credit notes in the accounting system to reflect customer returns or adjustments.
  
• Ensure that returns match supporting documentation and are properly approved according to company procedures.
  
• Maintain detailed records for audit trails and management reporting.
  
• Communicate with relevant teams to resolve discrepancies promptly.
  

6. Bank Reconciliation

• Perform daily reconciliation of bank accounts for Ntake Edible Oil Refinery.
  
• Compare bank statements with internal accounting records and investigate discrepancies in payments, receipts, or transfers.
  
• Ensure timely and accurate recording of all bank transactions.
  
• Prepare reconciliation reports for management and maintain organized documentation for audits.