Administrative Assistant– SAYE

• Bachelor’s degree in business administration, Office Management, Public Administration or a related field. A professional certification in procurement or logistics will be an added advantage.
  
• Have minimum 5 years working experience with at least 3 years’ hands on experience in an office administration and support roles.
  
• Experience within the development /non-governmental organization sector and the context in which they operate.
  
• Strong interpersonal relationship, team player. Building and managing relationships with key stakeholders.
  

Office Management and Logistical support

• Oversee and manage the front office, attend to all visitors and guests, receive and dispatch correspondences, record and distribute them accordingly.
  
• Ensure that the region offices are tidy, clean and presentable and the ambience is maintained in line with profile of SAYE project.
  
• Provide personal and logistic assistance support services to the office of the Project Director.
  

Procurement and Stores Management

• Monitor inventory levels, track stock usage, and conduct quarterly physical inventories.
  
• Manage procurement processes, including receiving goods, ensuring quality, and maintaining accurate records.
  
• Update and oversee the region office asset inventory, ensuring proper insurance coverage.
  

Fleet Management

• Assess transportation needs and maintain an efficient system for vehicle allocation and utilization.
  
• Coordinate maintenance and servicing of vehicles, generators, and mechanical equipment.
  
• Monitor fuel consumption and vehicle usage, providing recommendations to the procurement and administration officer for optimization.
  

Learning and Development

• Stay current with INGO administration trends and innovations to inform and enhance training, knowledge-sharing, and learning initiatives.
  
• Continuous learning for individual growth and career progression