Administrative Assistant
Closing: Apr 22, 2024
This position has expiredPublished: Apr 4, 2024 (27 days ago)
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Requirements
- Minimum of Diploma in Secretarial Studies, Office Management, Arts or equivalent or Bachelors’ degree in Administrative and Secretarial Studies, Arts in a relevant field from a recognized Institution.
- Must have a minimum of three (3) years’ experience working as an Administrative Secretary /Administrative Assistant or related portfolios in a busy environment.
Interested candidates should submit to the email below indicating their telephone and email address to the Institute Secretary, P. O. Box, 7187, Nakawa Kampala, on [email protected] not later than Monday, 22nd April, 2024 at 5.00 pm.
The email should indicate the position applied for in the subject line and the attachment should either be PDF or Microsoft Word document.
Attach detailed curriculum vitae indicating two professional and one-character referees indicating their contacts and valid email address, certified copies of transcripts and certificates cited in the CV, proof of previous employment, and a copy of National Identification.
Responsibilities
Requirements
- Minimum of Diploma in Secretarial Studies, Office Management, Arts or equivalent or Bachelors’ degree in Administrative and Secretarial Studies, Arts in a relevant field from a recognized Institution.
- Must have a minimum of three (3) years’ experience working as an Administrative Secretary /Administrative Assistant or related portfolios in a busy environment.
Interested candidates should submit to the email below indicating their telephone and email address to the Institute Secretary, P. O. Box, 7187, Nakawa Kampala, on [email protected] not later than Monday, 22nd April, 2024 at 5.00 pm.
The email should indicate the position applied for in the subject line and the attachment should either be PDF or Microsoft Word document.
Attach detailed curriculum vitae indicating two professional and one-character referees indicating their contacts and valid email address, certified copies of transcripts and certificates cited in the CV, proof of previous employment, and a copy of National Identification.
1. Receive and guide clients/visitors in the office of the Deputy Principal and follow through to ensure that all requests have been concluded.
2. Receive and attend to all incoming and outgoing correspondences, e-mails/telephone calls in the Office of the Deputy Principal.
3. Maintain accurate manual and digital filing system in the office of the Deputy Principal through proper record keeping, retrieval, retention, dissemination, and archive of digital/manual files.
4. Manage and maintain a manual and automated office Diary for the Deputy Principal by Scheduling and responding to appointments in the calendar for visitors, students, meetings, travels / accommodations, retreats, workshops, seminars, and conferences.
5. Provide full secretarial services to the Deputy Principal and coordinate examinations, academic board, drafting correspondences, invoices, memos, notices, and emails.
6. Schedule and coordinate meetings by standard procedures and ensure meeting documents are digitally uploaded with meeting/documents links, write/disseminate minutes/matters arising and make follow up on meeting action points with members.
7. Perform other related duties as assigned to you.
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