Executive Assistant to the Director

Qualifications, Skills and Experience:

• A First or Second Upper Class university degree in Social work or any related field from a recognized university,
  
• Possession of at least three (3) years of professional experience as a Personal Assistant/Secretary at a senior level in a busy organization including taking notes for Board Meetings of organisations.
  
• Strong written and spoken English
  
• Excellent attention to detail, with the ability to maintain a high level of accuracy.
  
• Possession of a touch-typing speed of 40 words per minutes with 90% accuracy.
  
• Experience of electronic diary management.
  

Operational

• Maintain, update and manage an accurate electronic diary, mail and computer databases, assessing priority of appointments and reallocation as necessary for the Director;
  
• Organise appointments, meetings and conferences which may include collating meeting papers, pre-meeting debriefs to the Director and coordinating venues and arranging in-country travel itineraries;
  
• Process Director’s correspondence, ensuring that incoming correspondences are dealt with in a professional and timely manner by the Director/or on behalf of the Director, or other staff as appropriate;
  

Financial

• Ensure that requisitions for Director’s office consumables are submitted and the office is restocked with required items on time;
  
• Reconciling expenses made on the Director’s credit card statements as required;
  
• Ensure that all accountabilities for funds advanced to the Director are submitted on time;
  

Administrative Support

• To be the first point of contact for all enquiries related to the Director and ensuring that they are acted upon efficiently and to a high standard of effectively were necessary;
  
• Provide full administrative and secretarial support to the Director, including drafting reports for activities assigned to you;
  

Customer Service

• Deliver exemplary customer service consummate with the events;
  
• Provide the guests waiting to meet the Director with hospitable environment and ensure they are given utmost updates of when the meetings are to take place and provide refreshments as and when required;
  

Personal Responsibilities

• Lead by example and demonstrate desire to share expertise, knowledge and skills with other team members;
  
• Take responsibility for the implementation of initiatives within own sphere of duties with a high level of creativity;
  
• Prioritise and organise own workload to be able to deliver against deadlines;