Procurement Assistant

To provide administrative and operational support in the procurement and disposal processes, ensuring accuracy, compliance and efficiency. The role is critical in maintaining organized records, facilitating procurement activities, supporting the execution of procurement and disposal plans.

Impact: The Procurement Assistant ensures smooth day-to-day operations within the procurement function by handling administrative tasks and supporting procurement officers. This role directly impacts the efficiency of procurement and disposal activities contributing to the timely delivery of goods and services essential for the organization’s operations.

Academic Qualifications

•Diploma or Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field.

•Certification or training in procurement and supply chain management (e.g., CIPS Level 2 or equivalent) is an advantage.

Experience

•At least 1-2 years of experience in procurement or administrative support preferably in a regulated industry

•Familiarity with procurement processes and basic understanding of disposal procedures is an advantage.

1.Assist in preparing procurement documentation, including purchase requests, tender documents, and contracts

2.Maintain accurate and up-to-date procurement records and files for audit and reporting purposes

3.Handle correspondence related to procurement and disposal activities

4.Coordinate with suppliers to collect quotations, invoices, and other required documents

5.Support in bid evaluation processes by compiling and organizing data

6.Monitor the progress of procurement activities and provide updates to supervisors

7.Ensure all procurement activities comply with organizational policies and regulatory requirements

8.Compile and maintain a complete database of suppliers and procurement transactions

9.Coordinate the delivery of goods and services, ensuring timely receipt and proper documentation

10.Facilitate communication between internal departments and suppliers to resolve procurement issues

11.Assist in organizing and documenting disposal activities, including maintaining disposal records

12.Support the disposal officer in coordinating with relevant stakeholders for disposal processes.