Program Documentation Officer

Requirements

• Bachelor’s degree in Business development, social sciences, Marketing, communication, and related fields. The course requires technical skills in Photojournalism, Photography, Marketing, or a related degree, or an equivalent amount of related experience.
  
• Recognized training in proposal writing, Advocacy, leadership, and community work is an added advantage
  
• Minimum of 3 years’ while engaging with donors on report compilation, storytelling, donor communication, beneficiary profiling and engagement.
  
• Key Competencies & Skills
  
• Integrity
  
• Professionalism
  
• Leadership
  
• Driving Accountability
  
• Influencing Strategic Direction
  
• Best practices in communication research, planning and strategy, and execution of social media and the presentation to key audiences, including donors, government, the general public, and media
  
• Demonstrated skills in program communications, development of information, education, and communication material, documentation, and publication (including web-based documentation).
  

• Document (compile and develop) Hope and Healing program reports, stories, and action plans.
  
• Collect and store electronic photos/pictures and stories of patients.
  
• Develop an accessible catalogue of stories and Photographs; update the archive of photographs for reports, publications, etc.
  
• Patient profile drafts and summary donor-specific reports prepared.
  
• Take and process electronic photos/pictures of patients (photo classification, especially children) scheduled for surgery for donor-specific reports and fundraising.
  
• Coordinate assigned Hope and Healing program tasks as per the required workplan.
  
• Compile articles, interviews, and features about CoRSU and Hope and Healing.
  
• Support the compilation of the Annual Report and Newsletters and organization of public events.
  
• Contributes to regular updating and disseminating of the CoRSU Hope and Healing Program portfolio, as well as CoRSU Website information updates.
  
• Provide relevant info for the print media/Donors’ websites and Grant adverts, and communicate to the immediate supervisor whenever the PMO is processing grant applications.
  
• Provide the Programs Management team with the required human-interesting stories and photographs for publication, fundraising, and new grant applications.
  
• Support the Programs team in compiling and sending out information packs to potential donors and supporters as requested.
  
• Stakeholder Management
  
• Stakeholder engagements to promote best program practices and improve patient experience at CoRSU.
  
• Support the Program Manager in relationship management with project beneficiaries.
  
• Financial Management.
  
• Effective utilization of resources allocated by the Hope and Healing Program
  
• Continuously identify areas for improved efficiency.
  
• Risk Management
  
• Perform risk assessments for strategies prior to implementation and develop a mitigation plan to manage the risks.
  
• Compliance
  
• Ensure CoRSU Program policies, Donor guidelines, and regulatory compliance in execution of activities.
  
• Maintaining adherence to CoRSU guidelines and protocols, including patient confidentiality.
  
• Ensure CoRSU Corporate Communications policies and regulatory compliance in the execution of activities.
  
• Adherence to all CoRSU Policies and Procedures
  
• Any other assignments as given by the supervisor.