Project Administrator / Secretariat

Minimum Academic Qualifications:

•Bachelor’s degree in Business Administration, Public administration, Office management.

•Professional certifications in office administration or project management will be an advantage.

Experience:

•At least 4 years of experience in administrative or secretarial roles, preferably within the construction, engineering, or project management sectors

1.Manage and organize all project-related documents, including contracts, reports, drawings, correspondence and permits, ensuring they are accessible and up-to-date

2.Provide day-to-day administrative support to the project teams, including handling correspondence, filing and maintaining project records

3.Organize and coordinate project meetings, prepare agendas, take minutes and ensure follow-up on action items and deadlines

4.Manage the project team’s schedules, arrange meetings, appointments and travel and ensure that all logistical needs for the project team are met

5.Assist in preparing project reports, presentations and other documentation required by management, stakeholders, or regulatory bodies

6.Serve as a point of contact for project-related inquiries, ensuring effective communication between internal teams, contractors, and external stakeholders

7.Assist with tracking project budgets, resources, and expenditures and support project managers in monitoring

project progress

8.Coordinate communications between project teams and stakeholders, ensuring that all parties are informed and up-to-date on project developments

9.Assist in managing and tracking contracts and agreements related to construction projects, ensuring compliance with deadlines and terms

10.Ensure that all project files are accurately maintained, categorized and archived for future reference

11.Handle sensitive project information with discretion and confidentiality ensuring that proprietary information is not disclosed improperly.