Accounts Assistant

Knowledge and Skills Required:

The job holder must possess;

• A Bachelor’s degree in Accounting, Commerce, or a related field from a recognized university.
  
• CPA, ACCA or ACA qualifications.
  
• Three (3 ) years experience in a similar role
  
• Sound credit management skills
  
• Proficiency in accounting management systems
  
• Strong analytical and problem-solving skills
  
• Excellent attention to detail and accuracy
  
• Sound credit and risk management skills
  
• Effective communication and interpersonal skills
  
• Ability to work under pressure and meet deadlines
  
• Strong organizational and time management abilities
  
• Team collaboration and relationship building skills
  
• Ethical conduct and integrity in handling financial information
  
• Continuous learning mindset and adaptability to change
  

Operational Roles and Responsibilities

• Review and verify invoices and supporting documents for accuracy and completeness.
  
• Prepare payment vouchers and post transactions to journals, ledgers and other accounting systems.
  
• Maintain up-to-date creditor records and generate supplier aging reports.
  
• Ensure timely processing of payments to vendors, staff, and statutory bodies.
  
• File statutory returns including VAT, PAYE, NHIF, NSSF, and other relevant taxes in compliance with laws and regulations.
  
• Assist in payroll processing and related reconciliations to ensure timely and accurate disbursement.
  
• Support monthly and year-end financial closing processes, including accruals and reconciliations.
  
• Prepare and update expenditure reports, cash flow forecasts, and daily treasury reports for management decision-making.
  
• Update members’ accounts to reflect accurate monthly check-off deductions and liaise with employers on remittances.
  
• Assist in tracking and reconciling receivables and follow up with stakeholders on outstanding balances.
  
• Maintain an accurate and organized filing system for audit readiness and compliance.
  
• Provide support during internal and external audits by preparing schedules and availing required documentation.
  
• Participate in budget implementation monitoring by tracking departmental expenditures against budget lines.
  
• Support the maintenance of the fixed asset register, including tagging, verification, and updating asset movement.
  
• Assist in identifying financial risks and contribute to the implementation of internal control measures.
  
• Respond to vendor, member, and staff queries relating to financial transactions and documentation.
  

Key Result Areas:

• The job holder’s accountability areas are outlined as follows;
  
• Timely and accurate preparation of payment and journal vouchers.
  
• Efficient tracking and reporting of expenditures, receivables, and payables.
  
• Accurate submission of statutory returns and compliance reports.
  
• Quality support in the preparation of financial and management reports.
  
• Timely update and reconciliation of member and employer accounts.
  
• Support in successful and timely audit processes.
  
• Maintenance of an accurate fixed asset register.
  
• Contribution to risk mitigation through adherence to internal controls.