Accounts Assistant – Payables

Requirements

• Bachelor’s degree in Accounting, Finance, or related field.
  
• Proven working experience in accounts payable role or general accounting.
  
• Familiarity with accounting softwares, preferably ERP Next.
  
• Strong attention to detail and accuracy.
  
• Excellent organizational and time management skills.
  
• Ability to work independently and as part of a team.
  
• Proficiency in Microsoft Office Suite, especially Excel.
  
• Good communication and interpersonal skills.
  
• Ability to handle sensitive and confidential information with integrity.
  

Invoice Processing:

• Receive, review, and verify invoices and payment requests.
  
• Enter invoices into the accounting system and ensure proper documentation.
  
• Perform a 3-way match and resolve any discrepancies.
  

Payment Processing:

• Prepare and process electronic transfers/payments and share proof of payments.
  
• Monitor aged payable listing to ensure payments are up to date.
  
• Monitor and ensure all reimbursements are processed in a timely manner
  
• Track expenses and process expense reports.
  

Vendor Management:

• Communicate with vendors to resolve invoice and payment issues.
  
• Maintain vendor files and ensure all information is up-to-date.
  
• Reconciling vendor accounts and resolve any discrepancies.
  

Record Keeping and Reporting:

• Assist in month-end closure processes and report generation.
  
• Prepare analysis of accounts and assist with financial audits.
  
• Perform monthly payable sub-ledger to general ledger reconciliations & resolve any discrepancies.
  

Compliance and Controls:

• Ensure compliance with financial policies and procedures.
  
• Ensure all statutory taxes are filed and paid within the required timelines.
  
• Assist in implementing and maintaining internal controls to ensure accurate and timely financial reporting.
  

Collaboration:

• Work closely with procurement and other departments to ensure alignment on payment processes.
  
• Collaborate with the finance team on special projects and process improvements