Accounts Assistant, Receivables

Qualifications, Experience and Skills:

Qualification

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field ∙ CPA – Part II Qualification or equivalent
  
• Active progression towards full CPA qualification is an added advantage.
  

Experience

• 1 – 2 years of progressive experience in a high-volume accounts receivable environment, ideally spanning both profit and non-profit/NGO sectors
  
• Demonstrated expertise in budgeting, compliance, and donor reporting
  

Key Skills and Qualities;

• Detail-oriented with excellent organisational, critical thinking and problem-solving skills ∙ Ability to thrive in a high-paced, fast-turnaround business
  
• Be positive, motivated, ambitious, and proactive, with a “can-do” attitude.
  
• Adaptable – ability to respond quickly to a shifting reality and adjust initiatives and priorities accordingly
  
• Good understanding of financial risk in receivables and credit control.
  
• Knowledge of credit risk indicators and financial ratios to support risk profiling and account monitoring.
  
• Great interpersonal, communication and collaboration skills.
  
• Familiarity with dashboards and reporting tools (e.g., Power BI, Tableau, or similar) is a plus.
  

Key Responsibilities

• Revenue Management: Accurately collate and record all revenues in line with the Debtors policy, ensuring systematic tracking and reporting.
  
• Account Maintenance: Oversee employee staff accounts, ensuring accuracy and promptly addressing any delays in debt collection to maintain financial integrity.
  
• Daily Audits: Conduct daily audits on revenue-generating units to verify completeness and accuracy, supporting effective financial oversight.
  
• Payment Processing: Ensure timely recording and allocation of receipts and withholding tax credits to the appropriate debtor ledgers on a daily basis.
  
• Reconciliation Duties: Perform regular reconciliations of debtor accounts and any other balance sheet reconciliation assigned by identifying discrepancies and proposing necessary adjustments to ensure accurate financial records.
  
• Inter-Divisional Liaison: Collaborate with divisional heads to resolve pricing and quantity discrepancies, facilitating smooth operational processes.
  
• Customer Engagement: Address customer enquiries and concerns promptly, fostering strong relationships and ensuring high levels of customer satisfaction.
  
• Invoice Management: Efficiently dispatch invoices and customer statements monthly, while ensuring all documentation is properly processed and signed off.
  
• Credit and risk management: Conduct basic credit checks and support the review of customer creditworthiness by flagging potential collection risks and escalating high-risk accounts to the relevant stakeholders. Also assist in the implementation and adherence to credit control procedures.
  
• Internal Controls & Compliance: Ensure compliance with company financial policies and procedures and support continuous improvement in risk and control processes related to accounts receivable.
  
• Documentation Oversight: Ensure all orders, delivery notes, invoices, credit notes, and journals are approved and accurately filed for easy retrieval.
  
• Proactive Collections: Actively pursue timely payments from customers while managing communications with third-party collectors when necessary to optimise cash flow. ∙ Any other duty that may be assigned from time to time by the line manager.