Administrative Assistant, IHD

Requirements

• A diploma in business management, commerce, project planning, and management, or a related field.
  

Relevant Experience.

• Experience supporting a research project
  
• Experience in drafting and presenting basic project reports
  
• Proficient with Microsoft Office and familiarity with online document storage platforms such as OneDrive and Dropbox
  
• Experience working in a multicultural setting
  

Personal Characteristics

• Excellent interpersonal skills and communication skills and a meticulous approach to documentation
  
• Fluency in English and Kiswahili
  
• Ability to work with minimal supervision and meet tight deadlines
  
• Self-starter with the ability to work in a fast-paced environment
  
• Flexibility and adaptability
  
• Time management skills
  
• Creative problem solver
  
• Strong attention to detail/listening skills
  
• Excellent computer literacy
  
• Organizational and planning skills
  
• Must possess a cheerful work attitude and be able to foster a positive team for both internal and external stakeholders for IHD
  

• Providing high-level administrative support to the AKILI study team.
  
• Raising payment requests with all the required documentation and following up with various departments for smooth and efficient issuance of contracts and payments.
  
• Compiling the project’s documents such as quarterly work plans and following through to make sure all the support needed is mapped and provided appropriately.
  
• Organizing, scheduling, and taking minutes of necessary meetings and following up on the execution of action points.
  
• Flagging action items requiring the immediate attention of the AKILI team
  
• Liaise with other departments e.g., Finance, HR, travel, and procurement to tracking requests placed on behalf of the team.