Administrative Assistant / Junior Quantity Surveyor

What You Bring (Admin. Assistant)

• Education: Bachelor’s degree in Business Administration, Office Management, Secretarial Studies, International Development, Logistics, or a related field.
  
• Experience: We are looking for a detail-oriented and organized administrative professional with 1–2 years of experience in an office support or coordination role, preferably within logistics, development, or a corporate environment. You are proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Drive), with a willingness to learn AI tools and proposal management software. You thrive under deadlines, communicate clearly, and enjoy collaborating across teams to ensure smooth operations.
  

• Assist the proposal team in end-to-end proposal development, including formatting, editing, proofreading, and submission of documents for Oil & Gas, UN agencies (WFP, UNICEF, UNDP), and international donors (USAID, EU, FCDO).
  
• Support the analysis of RFPs, RFQs, ITBs, and call for proposals by organizing documents, tracking deadlines, and maintaining compliance checklists aligned with Shine Maritime’s logistics and supply chain capabilities.
  
• Help ensure that all submissions follow donor guidelines, humanitarian standards (CHS, SPHERE), and UN Sustainable Development Goals by reviewing document formatting and required attachments.
  
• Coordinate communication and document collection with consortium partners, consultants, and sub-grantees, including scheduling meetings, sharing files, and tracking action items.
  
• Maintain and update the proposal CRM database, including logging past submissions, organizing boilerplate content, and recording donor intelligence.
  
• Support internal capacity-building efforts by preparing training materials, scheduling workshops, and documenting best practices for proposal writing.