Administrative Assistant

Qualification

Must have:

• Bachelor’s degree in relevant area of specialization.
  
• 2 years’ experience in Grade 7 at MKU or at a similar position in a recognized academic institution.
  

OR

• Higher National Diploma in relevant area of specialization
  
• 3 years’ experience in Grade 7 at MKU or at a similar position in a recognized academic institution.
  

OR

• Diploma in relevant area of specialization.
  

• 5 years’ experience in Grade 7 within MKU or at a similar position in a recognized academic institution
  

• Support the implementation of administrative functions within the department to ensure smooth operations.
  
• Record, prepare, and circulate accurate minutes for university committee meetings in a timely manner.
  
• Maintain proper filing and documentation systems for committee records, correspondence, and departmental reports.
  
• Assist in scheduling meetings, preparing agendas, and following up on action points.
  
• Handle incoming and outgoing correspondence, including emails and official letters.
  
• Provide general administrative and clerical support to staff and management.
  
• Coordinate departmental activities, workshops, and events, including logistics and communication.
  
• Maintain and update departmental databases and records (manual and electronic).
  
• Monitor office supplies and process requisitions when necessary.
  
• Ensure confidentiality and proper handling of sensitive information.
  
• Liaise with internal departments and external stakeholders to support communication and coordination.
  
• Assist in preparing reports, presentations, and other official documents.
  
• Track assigned tasks and follow up to ensure timely completion.
  
• Perform any other duties as assigned by the immediate supervisor in line with departmental objectives.