Must have:

• Bachelor's degree in Secretarial Studies or Office Management.
  
• Three (3) years’ experience as a Secretary.
  

OR

• Higher Diploma in Secretarial Studies.
  
• Minimum of four (4) years of progressive experience in secretarial or administrative roles.
  

OR

• Diploma in Secretarial Studies.
  
• Minimum of five (5) years of progressive experience in secretarial or administrative roles.
  
• Professional certification in secretarial practice, records management, or office administration is highly desirable.
  
• Prior experience in a university, public institution, or large corporate environment is strongly preferred.
  

• Provide high-level secretarial support to the Vice Chancellor’s Office by preparing, editing, and quality-checking sensitive documents while ensuring accuracy and adherence to institutional standards.
  
• Maintain an efficient records management system by organizing, classifying, digitizing, and securely storing both physical and electronic documents in line with policy requirements.
  
• Manage all incoming and outgoing correspondence by prioritizing, tracking, drafting responses, and ensuring timely action with no backlog.
  
• Oversee information flow by managing document inboxes, maintaining stakeholder contacts, and ensuring all communication is accurate, authorized, and properly formatted.
  
• Support scheduling by coordinating the Vice Chancellor’s diary, organizing meetings, and managing calendars and venue bookings efficiently.
  
• Assist in planning and executing official events by coordinating logistics, liaising with relevant teams, and ensuring proper setup of venues.
  
• Provide administrative and ad hoc support within the Vice Chancellor’s Office, including assisting during peak periods and facilitating onboarding of staff into office procedures.