This job is no longer accepting applications.Browse similar jobs
Oasis Outsourcing
Outsourcing + 1 more
Description
Shift Schedule: Tuesday-Friday 4 pm- 2am The next day & Saturday 5.30pm -12.30 am(Two days off on Sunday and Monday
Work Place policy: On site
We are seeking a warm, organized, and client-focused Spa Receptionist / Scheduler / Administrative Assistant to be the welcoming face of our spa and an essential part of our team. This multifaceted role ensures a seamless and positive experience for every guest while supporting the smooth operation of the business behind the scenes.
Key Responsibilities
- 📅 Manage and coordinate the spa schedule, appointments, and staff-client communications
- 📞 Answer phones, respond to emails, and handle service inquiries with professionalism and care
- 📝 Send and track digital waivers and client documentation
- 🤝 Ensure daily coordination between staff and clients to maintain an exceptional guest experience
- 📦 Order and maintain inventory of products and supplies
- 📲 Assist with social media content creation and postings to promote spa services
- 🗂 Provide light personal administrative support to the spa owner
- 📅 Manage and coordinate the spa schedule, appointments, and staff-client communications
- 📞 Answer phones, respond to emails, and handle service inquiries with professionalism and care
- 📝 Send and track digital waivers and client documentation
- 🤝 Ensure daily coordination between staff and clients to maintain an exceptional guest experience
- 📦 Order and maintain inventory of products and supplies
- 📲 Assist with social media content creation and postings to promote spa services
- 🗂 Provide light personal administrative support to the spa owner
Skills and qualifications
- Minimum of 6 months of experience in customer service, administration, or hospitality (spa/wellness experience a plus)
- Strong organizational skills and ability to multitask in a fast-paced environment
- Excellent communication skills, both verbal and written
- English fluency is required
- Proactive, reliable, and service-oriented mindset
- Comfortable with digital tools (scheduling software, email, social media platforms)
- Experience and proficiency in PatientNow and RecuraAI systems for scheduling, client management, and operational support
- Minimum of 6 months of experience in customer service, administration, or hospitality (spa/wellness experience a plus)
- Strong organizational skills and ability to multitask in a fast-paced environment
- Excellent communication skills, both verbal and written
- English fluency is required
- Proactive, reliable, and service-oriented mindset
- Comfortable with digital tools (scheduling software, email, social media platforms)
- Experience and proficiency in PatientNow and RecuraAI systems for scheduling, client management, and operational support
Start hiring with Fuzu
Recruit better talent faster - on your own or with our support.
Explore recruitment platformJob search tips from Fuzu
Selected articles on cover letters, CV structure, and interview preparation.
