Assistant Manager, Supply Chain

Person Specifications

Academic Qualifications

• Bachelor’s Degree in any of the following disciplines: Supply Chain Management, Procurement and Logistics, or equivalent qualification from a recognized and accredited institution.
  
• Master’s Degree in any of the following disciplines: Supply Chain Management, Procurement and Logistics, Business Administration (with specialization in Supply Chain Management), or equivalent qualifications from a recognized and accredited institution.
  

Professional Qualifications

• Diploma in Supplies Management or equivalent qualification from a recognized institution.
  
• Fully Certified Procurement and Supply Chain Professional of Kenya (CPSP-K).
  
• Member in good standing of the Kenya Institute of Supplies Management (KISM).
  
• Proficiency in computer applications.
  

Experience

• At least twelve (12) years’ relevant work experience in procurement and supply chain management, three (3) of which must have been at a supervisory level in a reputable organization.
  
• Demonstrated merit, managerial capability, and professional competence as reflected in work performance and results.
  

Other Requirements

• Excellent interpersonal, communication, and stakeholder management skills with the ability to engage effectively with internal departments, suppliers, and regulatory bodies.
  
• Strong analytical, negotiation, and problem-solving skills with a keen eye for detail and value for money.
  
• High level of integrity, confidentiality, and ethical conduct in handling procurement processes.
  
• Superior planning, organizing, and time-management skills with the ability to work effectively under pressure and meet tight deadlines.
  
• Fulfil the requirements of Chapter Six of the Constitution of Kenya.
  

Strategic Procurement Planning & Governance

• Develop and implement the annual procurement and asset disposal plans in full compliance with the Public Procurement and Asset Disposal Act (PPADA) 2015 and its regulations.
  
• Contribute to the development and execution of the Supply Chain departmental work plan and budget.
  

Tendering & Procurement Execution

• Prepare tender documents, Requests for Quotations (RFQs), Requests for Proposals (RFPs), and evaluation criteria, drawing from pre-qualified supplier lists where applicable.
  
• Initiate and coordinate procurement processes by preparing and issuing requisitions for quotations or tenders to pre-qualified suppliers or the open market.
  
• Provide secretariat services to tender, evaluation, and disposal committees, ensuring proper documentation, compliance, and timely decision-making.
  

Contract & Supplier Management

• Collaborate with the Legal Department and user departments in drafting, negotiating, and managing procurement contracts and service level agreements.
  
• Conduct supplier evaluation, performance rating, and due diligence to maintain a reliable and competitive supplier base.
  
• Ensure timely delivery of the right quality, quantity, and specification of goods, works, and services as per user requirements and contract terms.
  

Compliance, Reporting & Asset Disposal

• Coordinate the preparation of periodic and statutory procurement reports for Management, the Board, PPRA, and other stakeholders.
  
• Coordinate the disposal of obsolete, surplus, or unserviceable assets in line with PPADA requirements.
  

Inventory, Stores & Operations

• Oversee periodic and annual stocktaking exercises and ensure accuracy of inventory records and proper stock management.
  
• Supervise cash purchases, stores management, inspection, receipt, and issuance of goods while maintaining strong internal controls.