Assistant Manager Supply Chain Management

i. A Master’s degree procurement and supply chain management or equivalent from

a recognized institution.

ii. A Bachelor’s degree in procurement and supply chain management, or equivalent

from a recognized institution

Professional Qualifications / Membership to professional bodies

Chartered Institute of Procurement and Supply chain or equivalent

Member of KISM and in good standing

Senior management Course lasting not less than four (4) weeks from a recognized

institution

Previous relevant work experience required.

A minimum period of nine (9) years relevant work experience three (3) of which should

i. Develop departmental policies and procedures in line with the procurement act

and other laws in order to ensure smooth operation of department in delivery of

goods, work and services within the Hotel

ii. Approve requisitions from various sections of the organization in line with the

approved procurement plans so as to ensure goods procured are within the

budget.

iii. Promote capacity building through proposing names of officers to be trained in the

department as per their various training needs.

iv. Participate in the negotiation of contractors so as to ensure the organization gets

the right goods, works and services at prevailing market price to ensure

achievement for value for money

v. Advice management on matters relating to procurement of goods, works and

services through interpretation of the procurement law, to enable the management

to make informed decisions.

vi. Ensure stock control in the organization by ensuring safe custody of the inventory,

ensuring proper stock levels and replenishment are done in good time with

minimum lead time to avoid stock outs.

vii. Provide input into the departmental budget by identifying the various needs

within the department to ensure it is well resourced for optimal performance.

viii. Mentor junior staff within the department by holding regular meetings to keep

them motivated and to inform them on areas of growth to help them grow and

ensure that work allocated is not only conducted but conducted as per the set

standards and within the allocated time frame.

x. Coordinate implementation of the e-procurement system

xi. Organise market surveys and benchmarking on best procurement practices.

xii. Review of reports on implementation of procurement, inventory

management and assets disposal processes and procedures

xiii. Development and review of hotel specific draft policy on management of assets in

line with laid down regulations

xiv. Initiate Implementation of Capital projects

xv. Organise for prequalification of suppliers, review of tenders, prequalification and

evaluation of bids

xvi. Review the procurement and disposal plans

xvii. Overseeing periodic and annual stocktaking exercise

xviii. Liaising with the user Departments, Disposal Committee and the Accounting

xix. Supervise performance and capacity building of staff

xx. Establish cost-effective procurement innovations to enhance the company’s

efficiency; and establish operational linkages with other departments.

xxi. Review annual departmental procurement plan for goods and services and the

i. Providing input into the annual procurement and disposal plans

ii. Implementing the annual procurement and disposal plans

iii. Coordinating procurement and disposal activities

iv. Preparing contract documents for goods, works and services

v. Liaising with the user department to ensure effective implementation of contracts

for goods, works and services

vi. Providing secretariat to committee’s incidental to procurement of goods and

services, and disposal of assets

vii. Coordinating disposal of assets activities; and ix. Preparing draft statutory reports

to PPRA.

viii. Ensuring proper interpretation and implementation of existing policies, regulations

and procedures

ix. Spearheading the preparation and implementation of the procurement manual

and procedures

x. Coordinating periodic valuation of the Organization’s assets

xi. Initiating the process of disposal of unserviceable, obsolete and surplus stores and

equipment

xii. Monitoring suppliers’ performance to assess ability to meet quality and delivery

requirements

xiii. Ensuring timely procurement of goods, services and works