Assistant Procurement Manager

Duties and Responsibilities

1. Assist procurement manager in coordinating procurement processes in accordance with applicable procurement policies, procedures, and regulations.
   
2. Ensuring timely processing of purchase requisitions, local purchase orders, and related procurement documents.
   
3. Liaising with user departments, suppliers, and other relevant stakeholders.
   
4. Assisting in the management of the University’s supplier database.
   
5. Assist procurement manager in preparing and processing requests for quotations, tenders, proposals, and other procurement documents.
   
6. Assisting in the evaluation and analysis of quotations and tender submissions.
   
7. Maintaining accurate filing systems, up-to-date procurement records and documentation.
   

1. Assist in preparing procurement reports and maintaining procurement databases.
   
2. Monitoring procurement activities to ensure value for money, transparency, fairness, and accountability.
   
3. Supporting compliance with applicable procurement laws, institutional policies, and internal controls.
   
4. Ensure compliance with institutional policies, safety regulations, and best practices in procurement management.
   
5. Maintain effective communication and coordination with suppliers, user departments, supervisors, and other stakeholders to facilitate efficient procurement operations.
   
6. Foster a professional, courteous, and collaborative working environment through effective interpersonal communication and teamwork.
   
7. Perform any other duties and responsibilities as may be assigned by the supervisor.
   

Qualifications and Experience

The ideal candidate should possess:

1. Bachelor’s degree in Procurement and Supplies Management, Supply Chain Management, Purchasing and Supplies Management, or a related field from a recognized institution.
   
2. Have a recognized professional qualification in procurement and supply management, such as CPSP-K, CIPS, or an equivalent qualification.
   
3. Membership in a recognized professional procurement and supply management body, such as KISM and/or CIPS.
   
4. Have a minimum of two (2) years of relevant working experience, preferably in a university or similarly structured institution.
   
5. Strong knowledge of the Public Procurement and Asset Disposal Act (PPADA) and related regulations.
   
6. Proficiency in computer applications, particularly Microsoft Office Suite and ERP systems, will be an added advantage.
   
7. Demonstrate sound knowledge of procurement procedures, contract management, supplier management, and procurement documentation, coupled with excellent analytical, communication, negotiation, organizational, and interpersonal skills.
   
8. Be able to work independently and effectively under pressure while meeting deadlines.
   
9. Demonstrate high levels of integrity, accountability, confidentiality, professionalism, and ethical conduct.
   
10. Good organizational, analytical, and record management skills with a high level of accuracy and attention to detail.
    
11. Ability to work under minimal supervision and manage multiple tasks efficiently.