Assistant Registrar – Grade Twelve (12)(Directorate of Research, Publications and Innovation)

• Prepare and coordinate divisional work plans, allocate duties, supervise administrative staff and
monitor service delivery in line with University objectives and approved procedures;
• Support divisional strategic planning, budgets, performance targets and risk registers;
consolidate implementation updates and prepare periodic performance reports;
• Maintain records of research activities, projects, investigators and outputs; coordinate
administrative submissions and follow up approvals and reporting requirements with the
responsible offices;
• Track and circulate funding opportunities, maintain submission calendars, and support the
compilation and routing of proposal documents, institutional endorsements and supporting
information;
• Maintain award files and reporting schedules; coordinate project start-up and close-out
documentation, track administrative milestones and follow up outstanding actions with project
teams;
• Liaise with finance, procurement and project teams on approved budgets, requisitions,
expenditure information and supporting documents for donor reports and audits;
• Maintain a register of institutional partners, memoranda of understanding and agreements;
coordinate review and approval processes, monitor renewal dates and follow up agreed
activities;
• Support the preparation of institutional profiles, concept notes and donor engagement materials;
maintain prospect and engagement records and coordinate follow-up actions;
• Provide administrative support for innovation disclosures, intellectual property documentation,
incubation and commercialization activities; route matters to authorized technical and legal
offices and maintain confidential records;
• Track required institutional, ethical, regulatory and donor documentation for projects, liaise with
responsible offices and flag outstanding requirements and deadlines to the supervisor;
• Arrange divisional committee meetings, prepare agendas and papers, record minutes,
communicate decisions and maintain action trackers for timely implementation.
• Organize meetings, workshops, training, partner visits, research dissemination events and
innovation exhibitions in collaboration with relevant University units;
• Compile divisional reports and statistics, draft correspondence and notices, respond to
administrative enquiries and coordinate approved information for internal and external
stakeholders;
• Maintain secure, accurate and retrievable physical and electronic records of research, grants,
partnerships, innovations and divisional administration, observing confidentiality and
University retention procedures;
• Coordinate staff appraisal, training needs, development activities and related reports; process
leave requests and maintain arrangements for continuity of service;
• Coordinate supplies, office logistics and asset records; monitor the proper use and maintenance
of equipment and other resources in collaboration with responsible University offices;
• Liaise with schools, departments, researchers, partners, funders and University support units to
resolve administrative matters and facilitate timely delivery of divisional activities; and• Perform any other related duties assigned by the supervisor from time to time