Assistant Registrar, Timetabling (Academic Division) –Grade Twelve (12)

• Coordinating the preparation, publication, and maintenance of the University's master
teaching timetable.
• Develop examination timetables in consultation with academic departments and the
examinations office;
• Allocate lecture halls, laboratories, and tutorial rooms efficiently;
• Liaise with Deans, Heads of Departments, academic staff, and support units to collect
teaching requirements;
• Coordinate with Estates department on room availability and capacity;
• Communicate approved timetables to students, academic staff, and relevant offices;
• Maintain and update the university timetabling software or systems;
• Ensure accurate data entry for courses, class sizes, staff availability, and venues;
• Resolve timetable clashes and conflicts promptly;
• Monitor timetable implementation and address arising issues;
• Adjust timetables due to staff changes, room unavailability, or academic calendar
adjustments;
• Participate in continuous improvement of timetabling processes;
• Ensure timetables comply with university policies, accreditation requirements, and health &
safety standards;
• Prepare reports on space utilization, timetable efficiency and scheduling challenges;
• Assist during examinations, orientation, and special academic events;
• Provide advisory support to departments on scheduling best practices; and
• Undertake any other duties as may reasonably be assigned by the Registrar or designated
supervisor