Assistant Workshop Manager

Key Duties & Responsibilities

Workshop Operations & Strategic Planning

• Support the Workshop Manager in aligning daily workshop operations with company goals, KPIs, standard operating procedures, and management expectations.
  

Staff Supervision & Training

• Train and guide staff on good workshop practices, technical work methods, SOPs, proper use of templates, safety practices, and performance expectations.
  

Human Resource Support

• Support staff orientation, induction, attendance monitoring, duty rosters, leave planning, performance evaluation, disciplinary processes, separation procedures, and training coordination in liaison with HR.
  

Workshop Assets & PPE Management

• Oversee allocation and safe use of workshop assets, PPE, tools, appliances, equipment, pickup vans, and related resources.
  

Office Administration & Records Management

• Ensure proper filing, document archiving, internal communication, stationery control, document distribution, and compliance with workshop administrative procedures.
  

Workshop Security

• Manage visitor access, staff movement, workshop keys, stamps, used spare parts disposal, client asset handover records, and security-related documentation.
  

Health, Safety & Compliance

• Support implementation of EHS requirements, coordinate health and safety committee meetings, facilitate audits, prepare hazard evaluation reports, support permits, and ensure safe work methods are followed.
  

Housekeeping & Facility Standards

• Ensure cleanliness, order, waste segregation, PPE washing, yard cleanliness, engine room cleaning, service bay organization, and safe working conditions across workshop areas.
  

Procurement & Stock Control

• Support stock replenishment, minimum and maximum stock level monitoring, supplier engagement, store layouts, GRNs, issue notes, RTS, STNs, dispatch documentation, and inventory control.
  

Quality Inspections & Customer Service

• Support EHS, security, building, asset, and stock inspections. Assist with BOQs, estimates, insurance documentation, job cards, worksheets, labour utilization forms, client asset inspections, and repair follow-up.
  

Key Skills & Competencies

• Minimum 5 years’ experience managing or supporting operations in a busy automotive/workshop environment.
  
• Strong workshop administration and process control skills.
  
• Good leadership, supervision, communication, and coordination skills.
  
• Strong understanding of SOPs, safety compliance, housekeeping, PPE use, and workshop controls.
  
• Good report writing, documentation, and follow-up skills.
  
• Ability to support procurement, inventory control, quality assurance, and customer service processes.
  
• Ability to work under pressure in a busy workshop environment.
  
• High level of integrity, accountability, teamwork, and operational discipline.