Business Development Administrator

Qualifications & Requirements

• Degree or Diploma in Finance, Business Administration, Accounting, or a related field, with 3+ years of experience in commercial administration, project finance, or billing.
  
• Practical experience with KRA eTIMS invoicing and Kenyan commercial contract fundamentals.
  
• Strong analytical skills, with advanced proficiency in Excel/Google Sheets, invoicing software, and CRM platforms.
  
• A high degree of integrity, professionalism, and consistency in applying company processes.
  
• Excellent organizational skills and attention to detail.
  
• A collaborative mindset and willingness to support field teams, including comfort with occasional outdoor site visits — an interest in and ability to work outdoors is important to success in this role.
  

Key Responsibilities

• Pricing & Margin Review: Review event quotes and project files before client dispatch, confirming that transport, labor, asset costs, and margin targets are appropriately accounted for.
  
• Contract & SLA Management: Draft, issue, and maintain client contracts, supplier SLAs, and scope documentation to protect the company and support smooth project delivery.
  
• Tax & eTIMS Compliance: Prepare eTIMS-compliant tax invoices, credit notes, and receipts, and maintain accurate financial records to support auditing.
  
• Financial Coordination: Confirm payment terms and deposits are in place before projects are handed to Operations, working collaboratively with both teams to keep timelines on track.
  
• Financial Reporting: Prepare regular revenue, payment tracking, and project-margin reports for the Head of Division.