Chief Operations Officer's Personal Assistant

Key Qualifications

1. A degree in Business Administration/ Office Management/ Public Relations/ International Relations or any other relevant degree from a reputable learning institution.

2. Minimum of 5 years of continuous experience in a similar role.

3. Hands on Knowledge of Office 365 and project management softwares.

4. Strong organizational skills and attention to detail with ability to multitask and work effectively in a fast-paced environment.

5. Excellent communication and interpersonal skills.

6. High level of discretion and confidentiality.

7. Must demonstrate maturity and professionalism.

8. Capable of managing high pressure situations effectively and maintaining a positive and resilient attitude.

9. Flexible and adaptable to changing circumstances.

10. Be trustworthy and self-driven.

1. Draft and prepare communication documents, such as letters, presentations and reports;

2. Write proposals for review and approval;

3. Screen phone calls, inquiries and requests, ensuring they are handled efficiently and appropriately;

4. Monitor the manager’s email, prioritizing and responding to messages as necessary;

5. Manage the manager’s schedule by organizing diaries, setting appointments and maintaining calendars;

6. Organize meetings and ensure that the manager is well-prepared with necessary documents and information;

7. Act as a liaison between the Management and internal/external stakeholders, ensuring clear and timely communication;

8. Plan and coordinate company events and external functions;

9. Take comprehensive notes and prepare precise, well-structured minutes for meetings;

10. Carry out additional duties or tasks as may be assigned from time to time.