Depot Assistant

Requirements

i. Must be a graduate in Business Studies or Accounting.;

ii. Must possess at least Part 2 of a professional accounting qualification; CPA (K) or ACCA will be an advantage;

iii. Must have KCSE grade C+ and above;

iv. Computer literate with strong competence in MS office package to include Excel, access and power point;

v. Experience with the accounting packages and ERP’s to include QuickBooks, Sage, or Syspro, knowledge of

Syspro will be an advantage;

vi. Effective and impactful communication, good negotiation, problem solving and presentation skills; and

vii. Must have minimum 3 years’ experience in warehouse management/inventory management

1. Order & Sales Management

- Receive, authorize, and process sales orders and invoices.

- Reconcile salesmen’s accounts (cash and stock) and confirm payments.

- Collect cheques, manage direct cash sales, and ensure proper allocation of payments.

2. Stock & Inventory Control

- Ensure accurate stock records in both physical and system (Syspro) dashboards.

- Follow FIFO dispatch, manage returns/disposals, and prevent stock losses.

- Oversee fuel and mileage records for depot trucks.

3. Financial Administration

- Handle petty cash payments and balances.

- Verify invoice accuracy before posting.

- Prepare and dispatch customer statements, monitor debt ageing, and support credit control.

4. Reporting & Documentation

- Prepare weekly and monthly depot activity reports.

- Generate administrative and cost-control reports.

- Verify contracts, key account documents, and maintain compliance records.

5. Depot Operations & Staff Management

- Deputise for the Depot Administrator and oversee depot staff, drivers, and salesmen.

- Maintain depot cleanliness, orderliness, and operational discipline.

- Handle any additional assignments as directed by the Depot Administrator.