Finance and Budget Assistant

Qualifications/special skills

• High school diploma or equivalent is required.
  
• Qualification in an administrative, accounting or finance-related subject is desirable.
  
• A professional qualification in an accounting or a finance-related subject, such as Certified Public Account (CPA) or equivalent is desirable.
  
• Minimum of five years of experience in Administration/ Finance, Budget, Accounting or related area is required.
  
• The minimum number of years of relevant experience is reduced by two (2) years for candidates who possess a first-level university degree
  
• Experience working with Enterprise Resource Platform (ERP) such as UMOJA is required;
  
• Experience in the budgeting process, analyzing financial data and donor reporting is required
  
• Experience in Global Environment Facility (GEF) project/grant management, budgeting, accounting, and financial management is required.
  
• Experience in the UN (or similar international organization) financial rules and regulations and the IPSAS accounting standards is desirable.
  
• Work experience of one (1) year or more in data analytics or related area is desirable
  

• Provides support with respect to the review, analyses and preparation of the medium-term plan and its revisions.
  
• Prepares supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
  
• Assists managers in the elaboration of resource requirements for budget submissions.
  
• Undertakes research and provides support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.
  
• Monitors expenditures and compares with approved budget; prepares adjustments as necessary.
  
• Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
  
• Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
  
• Monitors integrity of various financial databases.
  
• Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
  
• Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
  
• Periodic reconciliation of accounts in UMOJA B. Treasury:
  
• Review incoming payment instructions regarding banking details and sources of funds.
  
• Prepare payments for final disbursement by Cashier.
  
• Dispatches payment instructions to UNON Treasury and provides remittance advices to Executing Agencies.
  
• Notify payees on status of payments.
  
• Assist staff members, consultants, executing agencies, the GEF Secretariat and the GEF Coordination Office, UNEP regarding queries on payment/funding issues.
  
• Keeps up to date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
  
• Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters.
  
• Maintain and keep up-to-date files.
  
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
  
• Assists with visualizations and updating information material such as web pages or brochures.
  
• Performs other related duties, as assigned