Finance Assistant - Kenyan Nationals only

Role Overview

The Finance Assistant supports day-to-day financial operations by accurately recording transactions in the SUN upload template, processing supplier and operational payments, managing cash and bank books, and maintaining comprehensive digital and physical financial archives in compliance with Johanniter and donor regulations.

Key Responsibilities

1. Accounting, Bookkeeping & Reporting

• Enter daily transactions accurately into the SUN field upload template, ensuring correct project codes, donor budget lines, Fibucodes, and mandatory L-codes.
• Maintain complete and reconciled cash and bank books.
• Flag coding discrepancies or budget allocation issues to the Senior Finance Officer prior to payment execution.
• Scan, organize, and upload verified monthly financial closing documents to SharePoint.

2. Payment Processing & Supplier Management

• Verify payment requests from Logistics and Admin against supporting documentation (e.g., RFPs, Purchase Authorizations, invoices, delivery notes, and approval thresholds).
• Prepare Payment Vouchers (PVs) and ensure all required signatures and validations are secured before disbursement.
• Process authorized electronic bank transfers and cash disbursements.
• Ensure all vouchers and invoices are stamped "PAID," dated, filed in chronological order, and logged into the SUN template.

3. Cash & Treasury Management

• Maintain safe custody of office cash, cash boxes, and banking instruments in line with security procedures.
• Track staff operational advances, maintain the advance register, and ensure timely expense reconciliations.
• Conduct mandatory weekly cash counts every Friday alongside the Finance Manager and Senior Finance Officer; document and file cash count certificates.
• Execute banking errands and immediately report any cash or bank reconciliation variances.

4. Internal Controls, Compliance & Archiving

• Uphold internal control systems, donor rules, and Johanniter financial guidelines across all transactions.
• Maintain an orderly, auditable, and confidential filing system (both hard copy and SharePoint) for partner and country office records.
• Assist internal and external audit teams by retrieving requested financial documentation promptly.
• Immediately report any suspected fraud, corruption, resource misuse, or compliance breaches.

5. Safeguarding & Organizational Values

• Adhere to Johanniter’s Code of Conduct, core values, and Protection from Sexual Exploitation, Abuse, and Harassment (PSEAH) policies.
• Ensure strict confidentiality of financial records, staff data, and beneficiary information.

Person Specification

Required Qualifications & Experience

• Minimum CPA Level I accreditation.
• Diploma or Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• Minimum 2 years of accounting/finance experience (experience within an NGO/INGO setting preferred).
• Proven experience managing cashbooks, payment vouchers, advances, and financial filing systems.

Skills & Competencies

• Proficiency in MS Excel and computerized accounting packages (hands-on experience with SUN Systems is a strong advantage).
• High integrity, transparency, and a detail-oriented approach to reconciliations.
• Strong organizational, time-management, and multitasking abilities.
• Fluency in English and Kiswahili (written and spoken).

How to Apply

Johanniter is an equal opportunity employer committed to safeguarding. Suitable candidates with disabilities are encouraged to apply. Selected candidates must pass background and reference checks.

Submit your application by email to recruitment.kenya@johanniter.de with the subject line "Finance Assistant" before 11th November 2026 at 5:00 PM.

Required Application Documents (in single PDF or combined package):

1. Concise, updated CV.
2. 1-page Cover Letter detailing suitability against the role requirements.
3. Contact details (phone and email) for three (3) professional referees, stating working relationships, your position, and dates worked together.
4. Certificates of Service from prior employers.

(Incomplete applications will not be evaluated. Only shortlisted applicants will be contacted. Johanniter does not charge any recruitment fees at any stage).