Finance Manager - Somali Service Unit

In your role you support the officers responsible for the commission and project-managing staff at Head Office or at the responsible country office in all issues related to financial management for the given stages in the project cycle and advise the officers responsible for the commission on all issues related to budget planning and costing, and the procurement of materials, equipment and services. You are the general contact for all matters pertaining to the thematic area assigned to you. You work on all job orders within your remit and are the main contact for advising managers and other staff members on all issues in the thematic area.

You clearly communicate the relevant requirements, conditions and restrictions in terms of your capacity to act with due regard for compliance rules and P+R. Financial steering of the project is performed cooperatively, cost-effectively and efficiently.

You are responsible for the correct processing and monitoring of all payment flows and for ensuring the supply of funds to the programme, in consultation with the relevant sectoral division(s) and the country office, and coordinate all administrative work related to financial management. You also assist in the preparation of grants, construction contracts and local subsidies, and, if necessary, the training of recipients.

You guarantee comprehensive reporting on the finances of the programme(s) at regular intervals, thereby enabling the officer responsible for the commission or your line manager to anticipate and document the financial impacts of all project activities. Identifying and assessing commercial risks play an important role in this context.

You are involved in ongoing process development within your remit, are responsible for knowledge management and prepare and share documentation.

If required, you also support other experts in familiarising themselves with and performing their tasks.

You perform the tasks assigned to you by your line manager, where required.

The Finance Manager is responsible for:

• Preparing and monitoring of the project budgets.

• Preparing and monitoring of the project Expenditure monitoring tools.

• The quality control for all the processes within the project level and supports other projects within the Finance pool.

• Preparation of internal control for projects within the Kismayo duty station

• Receivable and Obligo monitoring

• Sound Finance Management in the Somalia Portfolio

• Preparing calculations for new or additional commissions

• Preparing KOMP reports or other necessary cost reports as requested by the commissioner.

• Treating information as confidential

The Finance Manager

• Ensures sound financial management

• Maintains tracking tools for obligos, expenditures, etc.

• Prepares and advises on expenditure planning through onSITE Operations

• Prepares cost reporting through onSITE Reporting

• Monitors receivables on monthly basis

• Monitors the costs of the project

• Supports in closure of projects in the Somalia portfolio

• Supports in the monitoring of finances in the Somalia portfolio

• Supports in the monitoring of consulting quota, bundled contracts, etc

• Contributes to the Finance Management strategy as well as Admin- and Finance Cluster strategy in the Somalia Portfolio

• Advises technical colleagues and head of projects on PuR

• Ensure implementation of PuR in the Somalia Portfolio

• Contributes to the long-term administration decision.

• Any other tasks assigned by the supervisor

The Finance Manager:

• Performs other duties & tasks at the request of management.
• Participates in country wide finance management meetings
• Pre-checks journals in Winpaccs Cloud
• Ensures the 4-eye principle in all administrative processes Ensures close cooperation with the administrative team of the Somalia portfolio

Overarching tasks:

• Processing and managing service agreements in relation to Lease agreements, MoU’s, VKTR and Fleet Management.

• Processing requests in relation to fleet management in all duty stations relating to maintenance, procurement of spares and conducting regular fuel consumption checks.

• Monitoring and managing office utilities and supplies for projects in Nairobi and ensuring timely restocking and efficient use.

Submission of Application:

Duty Station: Nairobi

Duration of Assignment: Up to 29.02.2028

Vacancy Reference Number: GIZ/SOM/09/06/2026

Equal Employment Opportunity

At GIZ Kenya, we are committed to fostering a diverse, inclusive, and respectful workplace. We are an equal opportunity employer and do not tolerate discrimination of any kind. We actively seek individuals with diverse backgrounds, perspectives, and skills to build a stronger, more impactful global team.

We provide an environment of respect and psychological safety, ensuring equal employment opportunities for all. Discrimination based on race, color, ancestry, religion, age, gender, sexual orientation, ethnic origin, disability, marital status, or any other protected status is not tolerated in any of our workplaces.

Ethics

GIZ is committed to the safety, dignity, and well-being of all individuals we interact with, including staff, partners, community members, and program participants. We uphold the highest standards in preventing sexual exploitation, abuse, and harassment. Child abuse or any form of misconduct by or toward team members is strictly prohibited.

All staff are expected to behave professionally, respect local laws and customs, and complete mandatory ethics e-learning courses upon hire.

Data Confidentiality

In accordance with GIZ’s data protection policy, all candidate applications are stored in our database for six (6) months and deleted thereafter.

Only shortlisted candidates will be contacted.