HR & Administration Assistant

• Diploma or Bachelor's degree in Human Resource Management, Business Administration, or related field.
  
• 1–3 years’ experience in HR, People Operations, Office Administration, or related roles.
  
• Knowledge of HR processes, labour laws, and basic payroll procedures.
  
• Strong digital literacy — Google Workspace, Microsoft Office, Zoom, Slack, or project management tools (Notion/Trello/ClickUp).
  
• Ability to multitask and work effectively in a fast-paced, dynamic environment.
  
• Strong interpersonal skills, with a positive attitude and service orientation.
  

PEOPLE OPERATIONS (HR SUPPORT)

• Support recruitment processes including job posting, candidate shortlisting, interview scheduling, and communication.
  
• Coordinate new hire onboarding (accounts setup, workspace preparation, orientation schedule).
  
• Maintain accurate and updated digital HR files and employee records.
  
• Track attendance, leave balances, and staff movement.
  
• Prepare monthly inputs for payroll processing (leave, overtime, deductions, benefits).
  
• Assist in implementing HR policies, culture initiatives, and company values.
  
• Support execution of staff welfare initiatives (celebrations, wellness sessions, team activities).
  
• Draft HR correspondence such as contracts, offer letters, NDAs, warning letters, and exit documents.
  
• Handle day-to-day employee queries confidentially and escalate where appropriate.
  
• Promote a positive, inclusive, and supportive workplace culture.
  

OFFICE & ADMINISTRATION SUPPORT

• Manage office supplies, stationery, utilities, and ensure optimal workspace functionality.
  
• Coordinate internal meetings, calendars, room bookings, and company-wide events.
  
• Support logistics for staff travel, accommodation, reimbursements, and transport coordination.
  
• Maintain vendor relationships and ensure timely invoice processing and reconciliations.
  
• Manage petty cash, receipts collection, and basic finance administrative support.
  
• Coordinate IT support requests and track office equipment/assets.
  
• Maintain digital-first filing and documentation systems.
  
• Support resolution of office facility issues (power, internet, repairs, service providers).
  

COMPLIANCE, DOCUMENTATION & RECORD KEEPING

• Ensure HR processes align with Kenya Labour Laws and statutory requirements.
  
• Support submission tracking for NSSF, NHIF/SHIF, PAYE, and other statutory documents in coordination with Finance.
  
• Maintain up-to-date HR templates, forms, and checklists.
  
• Ensure confidentiality, data protection, and secure handling of employee information