HR Assistant, HR Administration

Requirements

• Diploma/Higher Diploma in Human Resource Management
  
• 1 - 2 year’s HR administrative work experience in a busy HR set up
  
• Working knowledge of the Kenyan labor laws
  
• Proficiency in MS office packages
  
• Excellent written and verbal communication skills
  
• Demonstrated excellence in organizing priorities.
  
• Good customer service
  
• Good analytical skills
  
• Ability to work under pressure.
  
• Demonstrated ability to preserve confidentiality.
  

• Meeting scheduling – handling bookings, minute taking, participant confirmations.
  
• Drafting all HR related correspondence using prescribed templates.
  
• Support in administration of medical benefits for employees and eligible dependents.
  
• Processing of resignations accepted at departmental level.
  
• Support in sending triggers to Departments to facilitate preparation of contract extensions/conclusions as and when required.
  
• Assist in ensuring timely confirmation of new staff on completion of probation.
  
• Timely enrolment of benefits in line with institutional policy.
  
• Provide support in processing pension/provident fund withdrawal forms to Jubilee Insurance.
  
• Ensure that clearance forms and final letters are sent to finance in a timely manner to facilitate payment of final dues.
  
• Provide support in responding to leave queries/troubleshooting.
  
• Record management - filing HR correspondences on physical files and DOC-IT
  
• Updating HR Quality Variance Reports before the 5th of the following month
  
• Support in processing monthly pool forms
  
• Support in primary source verification of academic certifications for new employees
  
• Any other duties that may be assigned from time to time.