HR Officer

Job Purpose

To implement the HR policy and procedures to achieve the organization’s objectives in compliance with the law.

Key Responsibilities

• Draft general HR correspondence for review and approval.
• Coordinate recruitment activities, including shortlisting, interview scheduling, participation in interviews, and communication of interview outcomes.
• Follow up on approvals of employment documentation and offer letters for selected candidates.
• Track recruitment timelines and ensure timely completion of recruitment processes.
• Conduct staff induction for relevant employee categories.
• Prepare documentation for changes in employment terms, obtain relevant approvals, and advise Payroll accordingly.
• Monitor employee probation periods, contract expiry dates, and prepare relevant documentation in good time.
• Manage the HR helpdesk for assigned departments and provide timely support on employee matters.
• Prepare HR reports, including HR statistics, disciplinary reports, training feedback and evaluation reports, and Works Council action trackers.
• Coordinate training administration, including NITA applications, training memos, trainer bookings, LPO follow-ups, attendance records, certificates, evaluations, and internal training.
• Issue pre-alerts on fixed-term contract expiry dates and coordinate timely renewals or terminations in good time.
• Maintain and update departmental organograms as changes occur and at least monthly.
• Ensure new employee files are opened promptly, properly maintained, and continuously updated with relevant documentation and correspondence.
• Manage disciplinary processes for supervisory-level staff and below, including witness statements, show-cause notices, hearing coordination, minutes, outcome correspondence, and filing of disciplinary records.
• Coordinate Works Council meetings and follow up on outstanding action points to closure.
• Coordinate and follow up on document flow to and from supply chain sites, ensuring timely submission, tracking, and retrieval of required documentation.

Qualifications

• Degree or Higher Diploma in Human Resources Management.
• Member of the Institute of Human Resources Management (IHRM)
• Knowledge of Labour Laws
• Experience in handling mass recruitment, disciplinary and grievance handling for large workforce

Experience

• 3 Years