Human Resources Administrator- Temporary

1. Employee Records and HR Data Management

• Maintain complete, accurate and up-to-date employee records, both electronic and physical.

• Ensure personnel files contain all required employment and statutory documentation.

• Update HRIS and other HR databases with employee movements and changes in employee information.

• Conduct periodic reviews of employee records to identify gaps, inconsistencies and outstanding documentation.

• Support the secure management, filing and retrieval of confidential employee information.

• Maintain appropriate records in line with data protection, confidentiality and records management requirements.

2. Recruitment and Onboarding Administration

• Provide administrative coordination for recruitment processes, including vacancy documentation, job postings, interview scheduling, candidate communication and recruitment records.

• Coordinate pre-employment documentation and onboarding requirements.

• Prepare onboarding documentation and ensure new employees are appropriately set up in HR systems.

• Track outstanding onboarding documentation and follow up with relevant stakeholders.

• Support induction and orientation activities and maintain appropriate records.

3. Payroll, Leave and Benefits Administration

• Coordinate and validate monthly payroll inputs relating to new hires, exits, salary changes, allowances, deductions and other approved employee movements.

• Support leave administration and maintain accurate leave records.

• Respond to employee queries relating to payroll, leave, benefits and HR administrative processes.

• Liaise with relevant internal teams and external service providers on HR administration matters as required. • Support the reconciliation and validation of HR and payroll data to ensure accuracy.

4. Employee Services and HR Queries

• Serve as a first point of contact for routine employee queries relating to HR policies, procedures, benefits, employment documentation, leave and HR processes. •

Provide timely and accurate information or escalate complex matters to the appropriate HR team member.

• Promote consistent application of HR processes and service standards.

• Maintain a professional, responsive and customer-focused approach to HR service delivery.

5. HR Compliance and Audit Support

• Support compliance with HR policies, employment legislation, statutory requirements and institutional procedures.

• Assist with internal and external HR audits by gathering, validating, organising and packaging required documentation.

• Support periodic audits of employee records and HR processes and follow up on identified gaps.

• Maintain appropriate evidence and documentation to demonstrate compliance with HR requirements.

• Assist in tracking and closing outstanding compliance actions.

6. HR and Data Analytics

• Prepare routine HR administrative reports, dashboards and data summaries as required.

• Maintain accurate HR records and databases to support reporting and decision-making.

• Provide data and supporting documentation for HR reports, audits and management requests.

7. HR Process Improvement

• Support the implementation and continuous improvement of HR administrative processes, systems and workflows.

• Identify recurring administrative gaps and recommend practical improvements to enhance efficiency and employee experience.

• Support the digitisation and standardisation of HR records and processes where applicable.

8. General HR Support

• Provide administrative support to the HR team across various HR initiatives and projects.

• Coordinate meetings, correspondence, documentation and follow-up actions relating to HR activities.

• Perform other HR administrative responsibilities as assigned.

Qualifications

Job Specifications / Requirements

• Bachelor's degree in Human Resources Management, Business Administration, or a related field.

• 1–3 years' relevant experience in HR administration, HR operations, People Operations or a related HR role.

• Working knowledge of HR processes, employment practices and applicable labour requirements.

Preferred Qualifications

• Professional HR certification or membership such as IHRM, SHRM or CIPD.

• Experience supporting HR administration within a structured, complex or multi-departmental organisation.

• Experience with HRIS and/or payroll systems.

• Exposure to HR audits, employee records audits and compliance monitoring.

• Experience supporting recruitment, onboarding, performance management and employee engagement processes.