Human Resources Assistant

Requirements

• Education • Essential Bachelor’s Degree in HR or HR Administration-related Diploma.
  
• Experience • Essential previous working experience of at least two years in relevant jobs. • Desirable experience in MSF or other NGOs in developing countries.
  
• Languages • Knowledge of English and Kiswahili essential
  
• Knowledge • Essential computer literacy (word, excel, internet)
  
• Competencies • Results and Quality Orientation • Teamwork and Cooperation • Behavioral Flexibility • Commitment to MSF Principles • Stress Management
  

• Under supervision of Personnel Administration Manager,managing personal files in order to ensure accuracy, compliance and on time payments.
  
• Updating the HR database and personal files to facilitate HR processes management.
  
• Updating Social security Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
  
• Preparing employment contracts for coordination LHS staff in in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
  
• Preparing monthly salary for all coordination LHS staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
  
• Following up of all expiring rental contract dates and inform the HR Coordinator in order to leave enough time to arrange a renewal or look for some other alternative
  
• Making all administrative information available to the staff (posting, meetings, etc.), supporting the Personnel Administration Manager in translating documents into local language and assisting in meetings upon request.
  
• Additional HR/ Admin tasks delegated by the Personnel Administration Manager
  
• Ensure proper management of guesthouses, including furniture and cleaning. Act as the primary point of contact for rent and utilities follow-up for our premises in Nairobi.
  
• Focal point for statutory deductions compilation and payment for mission.
  
• Calculate settlement for all coordination LHS and preparing necessary documents related to the LHS end of contract.
  
• Prepare monthly HR report for coordination
  
• Responsible for archiving both hardcopy and softcopy department documents, entering data into the HR database, and keeping personal files up to date.
  
• Responsible for managing and reviewing stock levels for office stationery and coffee break in coordination office; preparing monthly reports for HRCo and analysing quarterly consumption.
  
• Supervising coordination cook and cleaners including training/induction, evaluation, development, and communication.
  
• To be available to gap fill for project HR assistant in case of any need.
  
• To be available to act as project HR Assistant in any emergency project within the mission