Junior Accounting Specialist (Cashier)

Responsibilities

The Junior Accounting Specialist is responsible for:

• Ensuring that the service in the department is provided correctly and in accordance with GIZ financial management and accounting procedures.
  

Tasks

1. Responsible for Bank operations

• Daily bank book and statement reconciliations and report, correct anomalies promptly e.g when there is short fall or excess cash positions.
  

• Ensuring all payments are appropriately approved, coded, calculations strips, supporting documents, payment stamps, received in finance stamp and charged correctly to the respective project number
  

• Submit vouchers to accountants for booking regularly i.e vouchers submitted should agree with those listed in the e-cash and bank books
  

• Plan and request for funds for projects and GIZ Office.
  

• Ensuring funds drawn from letter of credit LC are transferred to project in good time.
  

• Office and special Letters of credit record maintenance.
  

• Processing withholding tax promptly.
  

• Facilitating requests for bank accounts opening/closing, updating bank mandates and safe keeping of all bank correspondences.
  

2. Responsible for Cash office operations

• Management of office cashbox, payments made without delay for approved and properly prepared vouchers, coding, relevant and adequate support documents
  
• Daily reconciliations of physical and cash book balances according to the GIZ cash management rules and report i.e when there is surplus or deficit.
  
• Ensure no new advances to persons with outstanding advances
  
• Follow up on accounts receivables and payables
  
• Ensure constant updating and adherence to cash agreements
  
• Checking invoices/bills before payments processing.
  

3. Communication

• Regular communication with clients – internal and external
  

4. Other Tasks

• Any other duties as may be assigned by the head of department.
  

Required qualifications, competences and experience.

Qualifications

• First degree in Accounting, Finance, Business administration or related field.
  

• Professional qualification in accounting, at least intermediate/ level 2 in CPA or ACCA
  and pursuing advanced level.

Professional experience

• Minimum of 3 years of professional working experience in a similar position/organisation
  is preferred.

Other knowledge, additional competences

• Knowledge of GIZ instruments and procedures will be an added advantage.
  

• Good organisational skills and attention to detail, precision and reliability.
  

• Team orientated approach.
  

• Good interpersonal communication skills
  

• Good working knowledge of computer and accounting applications e.g. MS Office,
  especially Excel and SAP.

• Good English command.
  

• Willingness to upskill as required by the tasks to be performed
  

Assignment period:

Until 31st December 2026

Duty Station: Nairobi