KE-Regional Procurement Manager (National)

Qualifications

Experience

• Minimum 8 years of experience in procurement, sourcing, contracts management, or a related field is required
  
• At least 2 years of direct supervisory experience is required
  
• Experience in humanitarian or development context preferred
  
• Strong experience in strategic sourcing, tender management, supplier management, and procurement compliance
  
• Knowledge of donor regulations and compliance frameworks is preffered
  

Education & Certifications

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, Commerce, or a related field
  
• Master’s degree is an added advantage
  
• Professional certification (CIPS, KISM, or equivalent) required
  

Key Skills & Competencies

• Strategic procurement planning and category management
  
• Strong leadership and team management skills
  
• Advanced negotiation, contract management, and supplier relationship management skills
  
• Excellent analytical and problem-solving abilities
  
• Strong stakeholder engagement, influencing, and communication skills
  
• High level of integrity and compliance awareness
  

Responsibilities

Procurement Strategy & Planning (20%)

• Develop and implement annual procurement plans aligned with programme and operational priorities
  
• Lead category and sourcing strategies that improve cost efficiency, service quality, and procurement lead times
  
• Coordinate demand planning and purchasing priorities with programme, finance, and operations teams
  
• Set and monitor procurement KPIs and drive continuous improvement across procurement processes
  

Strategic Sourcing & Contract Management (20%)

• Lead supplier prequalification, market assessments, tendering processes, bid evaluations, and award recommendations
  
• Manage contract drafting, negotiation, administration, and renewal processes to ensure commercial value and compliance
  
• Ensure sourcing decisions are evidence-based, transparent, and fully documented
  
• Promote ethical sourcing and supplier diversity where applicable
  

Supplier Relationship & Performance Management (15%)

• Build and maintain strong supplier relationships to ensure continuity, quality, and responsiveness
  
• Establish supplier performance scorecards and lead periodic business reviews
  
• Resolve supplier issues, delivery risks, and non-performance through corrective action plans
  
• Support development of preferred supplier frameworks and long-term sourcing partnerships
  

Procurement Operations & Service Delivery (10%)

• Oversee day-to-day procurement transactions from requisition review to purchase order issuance and contract execution
  
• Ensure timely response to internal procurement requests and service level commitments
  
• Review procurement documentation for completeness, accuracy, and audit readiness
  
• Improve workflow efficiency through standardization, digitization, and process optimization
  

Stakeholder Management & Collaboration (10%)

• Partner with programme, finance, administration, and leadership teams to align procurement support with business needs
  
• Provide procurement advice to internal stakeholders on planning, sourcing options, and compliance requirements
  
• Manage escalations and ensure procurement priorities are communicated clearly across teams
  
• Support procurement capacity building and user awareness on policies and procedures
  

Leadership & Team Management (10%)

• Provide leadership, supervision, coaching, and performance management for the procurement team
  
• Allocate workloads, set priorities, and ensure effective delivery of procurement objectives
  
• Build team capability through training, mentoring, and succession planning
  
• Promote accountability, customer service, and ethical conduct within procurement operations
  

Risk, Compliance & Audit (10%)

• Ensure all procurement actions comply with organizational policies, donor requirements, and applicable legal and regulatory frameworks
  
• Identify procurement risks and implement controls to prevent fraud, conflict of interest, and non-compliance
  
• Support internal and external audits and ensure timely closure of procurement-related findings
  
• Maintain complete procurement records and ensure audit-ready filing systems
  

Data, Reporting & Systems (5%)

• Prepare procurement dashboards and reports on spend, lead times, supplier performance, and compliance metrics
  
• Analyse procurement data to support category planning, cost-saving opportunities, and decision-making
  
• Provide regular procurement updates to senior management and relevant stakeholders
  
• Promote effective use of procurement systems, templates, and reporting tools