Legal Assistant

Education

• Completion of High school diploma or equivalent is required.
  

Work Experience

• A minimum of five (5) years of experience providing administrative support within a legal office/ department is required.
  
• The minimum years of relevant experience is reduced to three (3) years for candidates who possess a first-level university degree or higher.
  
• Experience working within the United Nations Common System or similar international organizations is desirable.
  
• Experience in working with an Enterprise Resource Planning (ERP) system such as SAP is desirable.
  
• One (1) year or more of experience in data analytics or related area is desirable.
  

• Research and compile legal materials for use in the preparation of legal opinions, for inclusion in studies and reports and for matters before the administrative tribunal.
  
• Handle, or refer to the appropriate officer, as necessary, a variety of verbal and written inquiries from internal and external parties, including providing information on processes and procedures related to specific legal activities, instruments.
  
• Review, summarize and index significant rulings, legal opinions, recommendations.
  
• Review, verify and process legal instruments, ensuring conformity to relevant guidelines and requirements, extract key data and update database, monitor requisite follow-up actions, approvals.
  
• Edit and conduct final checks for accuracy of a variety of specialized legal documentation, instruments, publications and related correspondence.
  
• Service various committees, hearings and other meetings; select and compile relevant background materials; assist in the preparation of relevant documents; attend meetings and drafts minutes/notes; monitor follow-up actions.
  
• Coordinate ceremonies and related meetings, ensuring timely receipt of legal instruments and other requisite documentation.
  
• Assist in the preparation of legal documents for electronic storage, access and circulation/publication, including document scanning and conversion, review of content and extraction of key data and text excerpts for categorization and indexing purposes.
  
• Provide initial technical support to users to resolve hardware/software problems and provide a link with the ICT Support Help Desk; assist in forecasting budget for information technology requirements; maintain an inventory of existing computer equipment.
  
• Provide general office support services; draft, edit, proofreads and finalizes for signature and/or process a variety of correspondence and other communications. • Set up and maintain reference files/records (electronic and paper).
  
• Schedule appointments/meetings, monitor deadlines.
  
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
  
• Assists with visualizations and updating information material such as web pages or brochures.
  
• Performs other related duties as assigned.