Livestock Administrator

Qualifications:

• Diploma in Business Administration, Agricultural Management or a related field. ∙ Training in data management, project coordination, or financial administration is an added advantage.
  

Experience.

• Minimum of 5 years’ experience in administrative roles, preferably in livestock management, agriculture, or conservation organisations.
  

Key Skills & Competencies

• Strong organisational and administrative skills with attention to detail.
  
• Proficiency in data management systems and Microsoft Office Suite (Excel, Word, PowerPoint). ∙ Good understanding of livestock operations and agricultural practices.
  
• Strong communication and interpersonal skills to facilitate team coordination.
  
• Ability to manage multiple tasks and prioritise effectively under tight deadlines. ∙ Financial acumen with experience in budget tracking and procurement processes. ∙ Commitment to Ol Pejeta Conservancy’s mission and values.
  

• Maintain Comprehensive Livestock Records: Ensure accurate and up-to-date records of livestock inventory, breeding activities, health status, and movement across all operational units. Utilise data management systems to store and retrieve information as needed.
  
• Support Reporting and Documentation: Compile, format, and submit regular reports on livestock performance, health, breeding, and operations to the Head of Livestock and Agriculture. Assist managers with data analysis and report preparation to inform decision-making.
  
• Coordinate Divisional Communications: Serve as the central point of contact for internal and external communications within the Livestock Division. Facilitate information sharing between managers, field teams, and external stakeholders.
  
• Assist with Procurement and Inventory Management: Support the procurement process for livestock supplies, equipment, and veterinary products. Monitor inventory levels, process orders, and ensure timely delivery of materials to various teams.
  
• Schedule and Organise Divisional Activities: Coordinate meetings, training sessions, and Divisional events, ensuring proper scheduling and logistics. Prepare meeting agendas, take minutes, and follow up on action items.
  
• Manage Financial and Budgetary Records: Assist in managing Divisional budgets by tracking expenses, processing invoices, and ensuring financial records are accurate and up-to-date. Provide budget reports to managers as required.
  
• Support Breeding, Health, and Operational Teams: Provide administrative support to the breeding, health, and operational managers by maintaining detailed records, scheduling activities, and ensuring compliance with protocols.
  
• Ensure Compliance with Data and Record-Keeping Standards: Maintain confidentiality and integrity of all livestock data. Ensure compliance with organisational policies and legal requirements related to record-keeping and data management.
  
• Facilitate Logistics for Livestock Movements: Coordinate the logistics of livestock movements, including transportation scheduling, documentation, and communication with drivers and herders. Ensure all legal and health requirements are met for livestock transport.
  
• Assist in Human Resource Functions: Support human resource functions within the Division by maintaining staff records, tracking attendance, and coordinating leave schedules for livestock teams.
  
• Support Health and Safety Compliance: Ensure that health and safety records are up-to-date and assist in the documentation of compliance with regulatory requirements for livestock operations.
  
• Perform Other Duties as Assigned: Carry out any additional administrative tasks assigned by the Head of Livestock and Agriculture to support the effective management of the Division