Logistics & Procurement Assistant

He/she Will report to the Logistics and Procurement Officer.

• A Diploma in Supply Chain Management or Procurement Management.
  
• Minimum 1–2 years’ experience in a procurement or logistics support role, preferably in a humanitarian setting.
  
• A registered member of either KISM or CIPS.
  
• Computer skills including demonstrated hands on-experience with MS Office (MS Word, and MS Excel)
  
• Proficiency in both written and spoken English and Kiswahili
  
• Must have a valid driving license -Category B
  

Procurement

• Assist in the preparation of procurement documentation including Requests for Quotations (RFQs), bid evaluations, Purchase Requisitions and Local Purchase Orders (LPOs).
  
• Keeping up to date all procurement records and files in hard copy and in soft copy.
  
• Support in receiving and review of the Purchase Requests from the programme team in the absence of the procurement and Logistics officer.
  
• Ensure that purchases are properly authorized in accordance with the organisation policies and procedures.
  
• Assist the Logistics and Procurement Officer in tracking and expediting procurement processes as stipulated by the organization policy.
  
• Tracking status of requisitions, and orders and ensuring deliveries are done on time; and to report to the Logistics and Procurement officer, any issue such as variation on specifications, shortages, missed or late deliveries.
  
• Follow up on procured goods and services to ensure they are delivered in good condition, dispatched to the recipients in a timely manner, and delivery documents are saved appropriately.
  

lnventory

• Ensure that the inventory system is always updated.
  
• Ensure items dispatched have been requested as per the organization standard templates
  
• Ensuring that all the goods received are recorded as per the organization standard templates and stored and handling as per procedures of safety, security accountability and transparency.
  

Logistics :

• Assist the Logistics and Procurement officer in fleet management whilst in the field.
  
• Liaising with the Logistics and Procurement Officer to ensure that, regular service schedules for vehicles, maintaining service schedule files and major repairs are done in a timely manner by a professional mechanic.
  
• Operate organization vehicles when designated drivers are unavailable due to leave or when assigned by Logistics & Procurement Officer.
  

Others:

• Assist in conducting due diligence verification of suppliers, including reference checks and on-site inspections of authorized and contracted service providers.
  
• Perform additional procurement and logistics responsibilities as assigned by the Logistics and Procurement Officer.