Peripatetic Music Program Coordinator

TECHNICAL AND PROFESSIONAL QUALIFICATION

• Bachelor’s degree in Music or equivallent
  
• Proven experience in program coordination, preferably within a performing arts or educational setting.
  
• Excellent organizational, planning, communication, and interpersonal skills with the ability to collaborate effectively with staff, students, and external trainers.
  
• Demonstrated ability to maintain professionalism and foster a supportive learning environment.
  

Skills & Attitudes:

• Excellent communication (oral/written) and interpersonal skills.
  
• Detail-oriented with strong analytical abilities (data/report interpretation).
  
• Team player
  

• Program, Curriculum & Administrative Coordination
  

• Plan, implement, and assess the termly activities of the peripatetic tutor team.
  
• Develop, publish, and manage the master timetable for all instrumental lessons, ensemble rehearsals (choir, orchestra, band, traditional ensembles), and sectional practices, ensuring alignment with the core school schedule.
  
• Oversee the instrumental curriculum, ensuring its implementation aligns with internal standards, external examination frameworks (e.g., ABRSM, LCM), and broader academic goals (IB, CBE).
  
• Manage the full student lifecycle for the program, including sign-up, induction, progress tracking, and exit processes.
  
• Maintain accurate records of student attendance, participation, and progress; coordinate termly progress reporting for students.
  

• Tutor Management, Liaison & Quality Assurance
  

• Act as the primary liaison between the Academy and the peripatetic tutors/head tutor, facilitating clear communication on schedules, policies, and student updates.
  
• Participate in the onboarding and administrative integration of new tutors, ensuring safeguarding measures and adherences are strictly in place.
  
• Provide daily operational coordination and supervision, managing tutor schedules and addressing day-to-day queries in liaison with the Faculty Administration Officer (e.g., invoice processing).
  
• Conduct regular check-ins and facilitate bi-weekly operational meetings with the head tutor, in consultation with the Head of Arts, to ensure program cohesion.
  
• Monitor teaching quality through periodic observations and student feedback, sharing constructive insights with tutors to ensure consistent, high-quality instruction.
  

• Resource, Inventory & Event Management
  

• Manage the instrumental inventory: oversee the issuing, secure storage, and timely maintenance/repair of all instruments.
  
• Liaise with the Procurement Department to source and order instruments and consumables.
  
• Ensure all teaching and rehearsal spaces (e.g., Music Centre) are appropriately set up, maintained, and scheduled.
  
• Collaborate with the Music Teacher, Head of Arts, and other key and direct stakeholders to plan, organize, and direct instrumental performances, recitals, and major productions (e.g., Christmas Cantata).
  
• Provide comprehensive on-the-ground logistical support for all rehearsals and performances, and prepare students for competitions and performance activities within budget.
  

1. Specialist Peripatetic Teaching Duties
   

• Provide peripatetic music lessons in own area of specialization – Voice.
  
• Assume responsibility for choral direction and training for the school choir(s).
  
• Manage teaching time effectively, foster a stimulating learning environment, manage student behavior, utilize resources efficiently, and use the Academy’s Learning Management System as required for all teaching sessions.
  

• Other Professional Responsibilities
  

• Take ownership of own professional development and participate in Continuous Professional Development (CPD) provided by the Academy.
  
• Establish and maintain collaborative working relationships and relevant liaison and communication with staff and other stakeholders.
  
• Set performance objectives in line with the school’s appraisal system.
  
• Undertake any other additional tasks as may be reasonably required by the Head of Arts or Director of Teaching and Learning.