Procurement Assistant

Knowledge and Skills Required:

The job holder must possess;

• A Bachelor’s Degree in Procurement and Logistics, Supply Chain Management, Procurement and Contract Management, or any other Business related degree from a recognized university
  
• A minimum of three (3) years’ experience in Procurement
  
• Professional Training certification in Procurement ie CPSPK or CIPS
  
• Valid Kenya Institute of Supplies Management Membership
  
• Demonstrated leadership and supervisory skills
  
• Good communication, interpersonal and team-building skills
  
• Ability to work under pressure
  
• Proven problem-solving skills and knowledge of conflict management
  
• Excellent negotiation skills
  
• Valid practicing license from KISM
  

Operational Roles and Responsibilities

• Process users’ requests for procurement.
  
• Prepare tender documents and sourcing of bids.
  
• Participate in the tender opening committee, evaluation committee, disposal committee and inspection and acceptance committee and any other procurement related committees.
  
• Coordinate tenders opening and evaluation providing technical guidance.
  
• Prepare communication and correspondents on all matters procurement in collaboration with the Supervisor.
  
• Conduct market research on best practices.
  
• Participate in the registration and pre-qualification of suppliers and service providers.
  
• Drafting of contracts and coordinating reviews in liaison with the Supervisor and awarded service provider.
  
• Assist in the contract implementation and administration as well as custody of the contracts.
  
• Conduct inventory and stock take.
  
• Participate in the disposal of obsolete items.
  
• Prepare procurement reports as may be required.
  
• Participate in the evaluation of suppliers.
  
• Any other tasks as shall be assigned from time to time
  

Key Result Areas:

• The job holder’s accountability areas are outlined as follows;
  
• Effective communication and maintenance of relationships with suppliers
  
• Submission of accurate, timely and relevant reports on procurement
  
• Efficient liaison with external contacts and suppliers
  
• Should be compliant with public procurement laws
  
• Efficient procurement cycle