Procurement Manager

Key Duties and Responsibilities

• Lead and manage all procurement and supply chain activities in accordance with hospital policies and applicable regulations.
  
• Develop and implement procurement plans to support operational and strategic requirements.
  
• Oversee sourcing, tendering, supplier evaluation, contract management, and procurement negotiations.
  
• Ensure timely procurement of pharmaceuticals, medical consumables, equipment, office supplies, and other operational requirements.
  
• Supervise the Supplies Office and Miscellaneous Stores to ensure proper receipt, storage, issuance, and inventory control of stock items.
  
• Monitor stock levels and coordinate replenishment to prevent stock-outs and operational disruptions.
  
• Establish and maintain effective inventory management systems and procedures.
  
• Conduct regular stock audits, reconciliations, and inventory reviews to ensure accuracy and accountability.
  
• Evaluate supplier performance and maintain strong relationships with approved vendors.
  
• Monitor procurement expenditures and identify opportunities for cost savings and process improvements.
  
• Collaborate with departmental managers to understand procurement needs and ensure timely service delivery.
  
• Prepare procurement, inventory, and supply chain reports for management review.
  
• Lead and supervise procurement, supplies, and stores personnel to ensure efficiency and accountability.
  

Requirements

Qualifications and Experience

• Bachelor’s Degree in Procurement and Supply Chain Management, Logistics, Business Administration, Commerce, or a related field.
  
• Professional qualification such as CIPS, KISM, CPSP(K), or equivalent.
  
• Membership in a recognized professional procurement body.
  
• Minimum of five (5) years’ experience in procurement, supply chain, inventory, or logistics management, with at least three (3) years in a supervisory or managerial role.
  
• Experience working in a healthcare institution or similarly regulated environment is preferred.
  
• Demonstrated experience in procurement planning, contract management, supplier management, and inventory control.
  

Required Skills and Competencies

• Strong procurement, contract management, and supply chain management skills.
  
• Excellent written and verbal communication skills.
  
• Proficiency in Microsoft Office applications and inventory/procurement management systems.
  
• Strong negotiation and supplier relationship management skills.
  
• Knowledge of inventory management and stock control principles.
  
• Strong analytical, planning, and organizational abilities.
  
• Ability to manage multiple priorities and meet procurement timelines.
  
• Strong leadership and team management skills.
  
• High attention to detail and commitment to accountability.
  
• High level of professionalism, integrity, and ethical conduct.
  

Expected Outcomes

• Timely procurement and availability of medical and non-medical supplies.
  
• Efficient management of supplies and miscellaneous stores with minimal stock variances.
  
• Reduced stock-outs and improved inventory accuracy.
  
• Cost-effective procurement processes and optimized supplier performance.
  
• Compliance with procurement policies, procedures, and regulatory requirements.
  
• Accurate inventory records and timely stock reporting.
  
• Strong supplier partnerships supporting quality service delivery.
  
• Efficient and accountable procurement and supply chain operations