Procurement Officer

Reporting to the Finance Director, the Procurement Officer will be responsible for managing and overseeing the national procurement and purchasing function

Development and implementation of sound Policies and Procedures in line with Procurement Strategy

• Optimize the procurement potential of the Kenya businesses through structured rationalization and consolidation programmes for both goods and services and suppliers.
  

• Identify, manage and monitor risks within the supply base.
  

• Provide project based bid support to mobilizing new business
  

Develop, implement and maintain procurement policy and procedures

• Recommend procurement strategy
  

• Procure the best price, best quality and best service.
  

• Creating procurement policy and procedures according to ISO standards,
  

• Setting in place optimization procedures for various purchasing requirements.
  

• Setting bid procedures and standards in line with ISO requirements,
  

• Develop contingency plans for key processes
  

Conduct, negotiate and manage Suppliers, service level agreements and new procurement deals

• Source, negotiate and contract with key operational suppliers, ensuring supply chain solutions meet the business requirements and deliver value for money.
  

• Manage supplier relationships against key KPI and SLA to monitor performance and ensure service levels are maintained in line with business requirements.
  

• Establish key external market contacts to ensure relevant market intelligence is available to the business and factored into key decision making processes.
  

Manage National Suppliers and Service Providers with respect to sourcing, evaluation and development

• Identify purchase specifications for key products and services
  

• Communicate the product and service requirements to potential suppliers,
  

• Conducting supplier negotiation to ensure cost effective – including group buying power.
  

• Control bids, tenders centrally.
  

• Ensure quality assurance processes exist per key supplier,
  

• Ensure service level agreement (SLA’s) exist per supplier and compliance thereof.
  

Management of centralized purchasing function

• Manage a centralized purchasing function system
  

• Maintaining purchasing standards through effective processes and controls
  

• Establish and maintain the vendor acceptance process.
  

• Review and monitor overall purchasing/buying function
  

• Review all financial and risk management aspects according to procurement activities
  

• Ensure the company is not exposed to any non-performance risk, supply delay risk, credit risks and public liability risks attached to possible suppliers.
  

• Monitor the quality assurance issues to optimize risks within the Supplier management and procurement.
  

• Advice on operating budget.
  

Manage the budget/expenses – Capex and Opex

• Review, analyze and explain major variances to the budget on a monthly basis.
  

• Ensure the expense mandates follow audit procedures.
  

• Prepare annual input for budgetary purposes
  

• Provide monthly National Opex reports
  

• Prepare quarterly Capex meetings and reports
  

• Manage HO Capex budget
  

• Advise on National Capex budget
  

Staff Management and Development

• Ensure all team members have clearly defined job profiles aligned to the profile of the manager
  

• Ensure performance contracts are in place and regular goal reviews completed to assess achievement of results
  

• Apply poor performance management or employee relations management principles and processes should this be required
  

• Provide support, coaching (train) and mentoring continuously to ensure that objectives are met
  

• Ensure completed development plans for each employee
  

• Measure employment equity plan targets
  

• Allocation resources appropriately to ensure operational demands are met
  

• Ensure that events/activities taking place in team are effectively communicated within the team and to other teams requiring the information
  

• Ensure adequate succession planning to meet ongoing and anticipated business requirements
  

Health and Safety

• Review, monitor and promote sound health and safety awareness and behavior within the procurement department
  

• Maintain HSSEC standards within the department