Procurement Specialist

• Bachelor’s degree in a relevant field (e.g., Business, Procurement).
  
• 3–5 years of relevant work experience.
  
• Procurement or relevant administration qualification/certification (e.g., CIPS or equivalent).
  

Administration (45%)

• Oversee day-to-day office operations to ensure productivity and efficiency.
  
• Coordinate employee travel, including flights, accommodation, and logistics with approved vendors.
  
• Manage fleet operations: schedule maintenance, maintain motor vehicle insurance, and handle rental needs.
  
• Handle confidential documentation and ensure secure filing systems.
  
• Coordinate distribution of office equipment and tools to staff.
  
• Maintain accurate documentation of all vendor processes and transactions.
  
• Plan and execute administrative functions, including mail services, record keeping, and furniture allocation.
  
• Organize internal meetings, conferences, and events.
  
• Prepare and track administrative expense reports and budgets.
  
• Ensure compliance with Quality Management Systems and Occupational Health & Safety standards.
  
• Support the completion of special internal projects.
  
• Manage asset registration, tagging, verification, maintenance, and disposal.
  

Procurement (55%)

• Develop and implement annual procurement plans.
  
• Evaluate suppliers, review quotes, and ensure competitive and quality sourcing.
  
• Draft specifications and performance standards for tenders and procurements.
  
• Monitor and document procurement activities, including RFPs and RFQs.
  
• Ensure compliance with funder and organizational procurement policies.
  
• Identify and resolve procurement process issues in a timely manner.
  
• Lead troubleshooting efforts related to vendor or order challenges.
  
• Advise stakeholders on procurement risks and mitigations.
  
• Maintain procurement records and purchase databases.
  
• Update and manage supplier information and relationships.
  
• Research and evaluate new vendors to maintain quality and competitiveness.
  
• Monitor inventory levels and ensure timely reordering of supplies.
  

Any Other Assigned Function (5%)

• May perform other job-related duties as assigned.