Program Intern

Qualifications & Experience

• Bachelor’s degree in Event Management, Project Management, Public Relations, Communications, Marketing, Business Administration, or a related field.
  
• At least 4 years of progressive experience in event coordination and project management for large-scale events involving both hybrid and in-person participation (corporate, marketing, expo, or government settings).
  
• Proven experience in managing suppliers, budgets, logistics, timelines, and risk or contingency planning.
  
• Demonstrated ability to coordinate high-level stakeholders, including corporate executives, government officials, partners, speakers, and sponsors.
  
• Understanding of event accessibility standards with experience integrating accessibility features to ensure full participation of persons with disabilities.
  

• Coordinate event logistics including travel and accommodation arrangements for attendees.
  
• Assist in developing and managing a detailed event timeline in collaboration with the organizing team, tracking key milestones and deliverables.
  
• Work with the procurement team to define supplier requirements and monitor the delivery and performance of goods and services.
  
• Support speaker management by coordinating outreach, confirmations, briefing materials, and logistical arrangements.
  
• Assist in the design and coordination of the conference agenda, ensuring well-organized sessions and smooth transitions throughout the event.
  
• Support the PR and Communications team in driving registrations for both physical and virtual events through targeted campaigns, ensuring consistent branding and messaging across all channels.
  
• Drive ticket sales efforts by executing outreach strategies, engaging potential participants, and converting interest into paid registrations.
  
• Manage the registration and ticketing process for in-person and virtual attendees, including tracking sign-ups, processing ticket sales, maintaining accurate attendee data, and ensuring a seamless registration experience.
  
• Support partnership and sponsorship initiatives by identifying leads, preparing proposals, and coordinating partner deliverables.
  
• Coordinate the participation of exhibitors and innovators, including sourcing, onboarding, and on-site logistics support.
  
• Support post-event evaluation by collecting data, analyzing performance metrics, and contributing to reports capturing outcomes, insights, and recommendations for future improvement.