Projects & Administrative Assistant

Skills and Experience:

• Diploma or bachelor’s degree in business administration, Project Management, Operations, or a related field.
  
• At least 3 years of experience in administrative support, project assistance, operations support, or a similar role.
  
• Proficiency in PowerPoint, Excel/Sheets, and project management tools.
  
• Strong written and verbal communication skills.
  
• Experience supporting senior leadership is an added advantage.
  
• Excellent organisational and time-management skills.
  
• High attention to detail and strong follow-through.
  
• Ability to multitask and prioritise in a fast-paced environment.
  
• Proactive, resourceful, and solution-oriented.
  
• Strong interpersonal and coordination abilities.
  
• Ability to work independently with minimal supervision.
  

• Administrative Support
  • Manage scheduling, calendar coordination, meeting preparation, and travel logistics for the BU Director & department
    
  • Maintain organised filing systems, shared folders, and BU documentation.
    
  • Prepare meeting agendas, minutes, summaries, and follow-up action points.
    
  • Draft internal communications, notices, and simple reports as needed.
    
• Project Coordination
  • Assist in developing and updating project trackers, action logs, Gantt charts, and progress reports.
    
  • Coordinate with different teams (engineering, supply chain, carbon, sales, installations, marketing) to gather updates.
    
  • Support monitoring of project timelines, risks, and deliverables; escalate delays where necessary.
    
  • Help ensure BU milestones, deadlines, and KPIs are tracked and met.
    
• Presentation & Reporting Support
  • Prepare high-quality PowerPoint presentations for internal and external meetings.
    
  • Assist in compiling weekly and monthly BU performance updates.
    
  • Support data collection and basic analysis for use in management decisions.
    
• Stakeholder & Team Coordination
  • Serve as a central coordination point for BU communication.
    
  • Help organize partner meetings, workshops, and field visits.
    
  • Follow up with teams to ensure action items are completed on time.
    
• Operational & Logistical Support
  • Assist with procurement requests, vendor coordination, and administrative documentation.
    
  • Support budget tracking for BU activities where needed.
    
  • Provide support during recruitment and onboarding of BU team members.