Projects & Facilities Manager

Academic Qualifications & Experience

• Bachelor’s degree in Electrical/Mechanical Engineering
  
• Facilities Management Certification
  
• Project Management Training
  

Experience Requirements

• 5 years’ total experience
  

Facilities Management Operations

• Implement preventive maintenance programs for critical systems, to achieve target uptime.
  
• Managing vendors and contracts to ensure continuity of services and operational efficiency of installations
  
• Liaison with stakeholders to ensure seamless resolution to breakdowns.
  
• Conduct and document regular facilities inspections
  
• Championing the adoption of automation including Facilities Management Information System (FMIS)
  

Budget and Cost Management

• Develop annual OPEX and CAPEX budgets using historical cost data, lifecycle costing models, and FM benchmark metrics.
  
• Utilize ERP and FMIS systems for accurate forecasting and variance analysis.
  
• Monitor real-time budget utilization on a monthly basis, carry out variance analysis and implement cost-control interventions.
  
• Conduct re-measurement of completed works against BOQs, drawings, and jobcards to identify overstatements, validate quantities, and drive cost savings/cost avoidance
  
• Review and approve vendor invoices and job cards by validating rates, quantities, SLAs, PM schedules, and completed works against contracts and technical specifications
  
• Evaluate and approve equipment replacement options using Total Cost of Ownership (TCO) models—including lifecycle cost, energy efficiency, maintenance frequency, asset criticality, and expected lifespan.
  

Projects Management

• Provide technical oversight for branch fit-out and office reorganization projects, including design review, coordination with consultants and adherence to building codes
  
• Develop project plans and track execution to optimize quality, timelines, and cost performance.
  
• Provide cost benefit analysis and benefits for planned projects
  
• Oversee project site supervision and quality assurance
  

Asset Lifecycle Management

• Maintain an updated register of both bank-owned and leased assets
  
• Track asset performance, repairs costs and develop replacement plans - ensure asset transfer forms are filed and FMIS update
  
• Maintain a register of asset warranties and documentation
  
• Ensure disposal of assets in line with Bank policy. Conduct asset audits and identify idle assets for repurposing.
  

Governance and Compliance

• Ensure leased and bank-owned facilities are in compliance with regulatory legislation as applies to facilities and property management and for branches.
  
• Ensure adherence to policies, procedures and standard operating procedures
  
• Address and close issues raised by Audit, Operational Risk and OHS Departments
  
• Continuous review and maintain up to date Facilities & Logistics Manuals
  

Sustainability

• Implement initiatives aligning with the Banks ESG frameworks and policy
  
• Provide technical support to sustainability initiatives for both hard and soft facilities operations.
  
• Champion energy efficiency initiatives including LED upgrade and adoption of solar and cheaper alternative sources of power
  
• Review new equipment and installations to ensure conformance to the Bank’s sustainability goals
  

Performance Management

• Cascade BSC and departmental targets and ensure upload to portal
  
• Identify relevant training and development programs and recommend for attendance
  
• Carry out coaching and mentoring sessions and performance management reviews